Decisions

AGREED: that

1.   the proposed overarching evaluation criteria as detailed in the body of the report be approved

2.   the commencement of the procurement and the issue of the Contract Notice and PQQ documentation be authorised

AGREED: that following consultation the cabinet member for Finance, Modernisation and Consultation, the Section 151 Officer and the Director of Governance and Legal services the Chief Digital officer agree to extend the WITS collaboration Agreement for a further 12 months from the 1stJuly 2022 until 30^th June 2023

The appendices to this report is exempt from publication because it contains information on the kind described in paragraphs 14 and 21 of part 4 and 5 of Schedule 12 A to the Local Government Act 1972

AGREED: that agreement be given to undertake a procurement exercise via the Welsh Procurement Alliance Framework to appoint a contractor to build the Community Living Scheme at the Bute Street, Butetown. In doing so agree the evaluation criteria as set out in paragraph 12 of the body of the report.

Annual Uplift For Supported Living And Extra Care Block Contract Providers, And Other Adult Commissioned Services, And Real Living Wage Uplift For Eligible Staff In Regulated Commissioned Services.

Agreed: that

Supported Living Scheme and Extra Care Block Contracts

•           agreement be given to authorise an uplift for the following services commissioned by Adult Services, that combines a CPI uplift on the core contract price, in line with the terms and conditions of the contracts, and reflects the additional costs related to the implementation of the RLW. The uplift rate will reflect CPI at the date specified in the contract, which is payable at the time of the contract anniversary commencement date, and will incorporate an additional 2.94% to reflect the differential between the increase in NLW costs and RLW costs incurred from 1 April 2022, based on the workforce related costs of the overall contract price.

a.         Ty Onnen, Supported Living scheme for people with physical disability and sensory impairment;

b.         Ty Cornel, Supported Living scheme for people with substance misuse issues;

c.         Brithdir House, Supported Living scheme for people experiencing mental ill-health

d.         Cwrt Hir and Dol yr Hafren Supported Living Services for older people

e.         Llys Enfys and Plas Bryn Extra Care Services.

Learning Disability Supported Living Block Contracts

•           Agreement be given to authorise a CPI uplift on the core contract price, in line with the anniversary of the contractual commencement date for the Learning Disability Supported Living Services commissioned by Adult Services from the following providers, in line with the terms and conditions of the contracts. The uplift rate will be in line with CPI at the date specified in the contract (i.e. July) which is payable at the time of the contract anniversary commencement date ( i.e. 1st November).

a.         Mirus

b.         Innovate Trust

c.         Dimensions

•           Agreement be given to authorise a one-off interim payment to Mirus, Innovate Trust and Dimensions, to be awarded in the form of a grant, that is calculated at 4.2% on the salary element of the core contract price. The grant, which will be payable in this year only, is intended to cover increased workforce costs related to the implementation of the RLW, for the period from 1 April 2022 to 31 October 2022 ahead of the CPI uplift being awarded on the contractual commencement date for the aforementioned services.

•           Agreement be given to offer an open book discussion to Mirus, Innovate Trust and Dimensions, on request, to review provider costs and sustainability issues in April 2023, if Providers are concerned that the CPI uplift does not sufficiently cover the increase in the RLW that will be required from that time.

Other Adult Commissioned Services

•           Agreement be given to authorise an average estimated CPI uplift of 8% for the following services commissioned by Adult Services:

a.         The contractual arrangements in place for Adult Respite Care services.

b.         The spot contracts put in place in relation to the Day Services.

c.         The spot contracts in place in relation to the Supported Living Services provision of personal domiciliary care services for Adults receiving Mental Health care and support.

d.         The contractual arrangements in respect of commissioned Adult Placement Scheme.

e.         The arrangements in respect of commissioned Emergency Accommodation Service.

f.          The arrangements in respect of commissioned Advocacy Services.

g.         The arrangements in respect of the Finance Advocacy Service

h.         The arrangements in respect of the Direct Payments Support Service

i.          The contracts labelled under Third Sector Contracts.

j.          The arrangements for Supported Lodgings.

Administration of Uplifts

•           Subject to Recommendations being approved, payment of the annual uplifts is backdated as usual, so as to take effect from 1st April 2022 in respect of all contracts with the exception of those listed in points (a), (b) and (c) below:

a.         The Supported Living Services provision of personal domiciliary care services for Adults with Learning Disabilities which will be uplifted with effect from 1st November 2022, in line with the anniversary of the contract commencement date.

b.         The Supported Living Services provision of personal domiciliary care services for adults with substance misuse needs which is uplifted with effect from 16th February 2023, in line with the anniversary of the contract commencement date

c.         The Supported Living Services provision of personal domiciliary care services for adults with mental health needs which is uplifted with effect from 29th June 2022, in line with the anniversary of the contract commencement date

The services listed in paragraph (a) will also receive a separate one-off grant payment that covers the period 1 April – 31 October 2022.

Variation in Contract

•           Agreement be given to authorise that a Variation of Contract Form be issued to Providers in receipt of the Real Living Wage uplift (located at Appendix A), in order to secure their agreement to pay eligible staff at least the Real Living Wage from 1 April 2022.

Appendix A to the report is not for publication as it contains exempt information of the description in paragraph 14 part 4 of Schedule 12A of the Local Government Act 1972 and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information (paragraph 21 of part 5 of Schedule 12A of the Local Government Act 1972).

AGREED: that

1.   those organisations identified in Appendix A as being shortlisted and eligible to be taken forward to the next stage of the procurement process be invited to tender.

2.   the invitation to tender documentation, including the evaluation criteria, draft framework agreement and schedules be approved and issued to those organisations identified in Appendix A.

Appendix 1 to this report is not for publication as it contains exempt information of the description in paragraph(s) 14 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972

Appendix 2 is exempt from publication pursuant to Paragraph 16 of Part 4 of Schedule 12A to the Local Government Act 1972

Agreed:  that the Supported Living Service contract be awarded to the following successful tenderer:

Adferiad Recovery

With such contract to commence on or around 27/06/2022.

To commence the procurement process to enable the Council to appoint contractors to a Framework for the delivery of Asbestos Management Services for a period of four (4) years.

Agreed: that

1.    approval be given to the proposed overarching evaluation criteria as detailed in the main body of this report

2.     authority be given to  the commencement of the procurement and issuing of the Contract Notice and Invitation to Tender Documentation

Agreed: that the commencement of a Procurement process via the YPO purchasing framework for the supply of compostable liners. (Ref:546). Evaluation will be based on an 70% Price and 30% quality split. It will be a 2-year arrangement (with an option to extend for 12 months). Submissions will be checked to confirm compliance with the specification and line in with the tender documents.

Agreed: that the commencement of a Procurement process via the YPO purchasing framework for the supply of compostable liners. (Ref:546). Evaluation will be based on an 70% Price and 30% quality split. It will be a 2-year arrangement (with an option to extend for 12 months). Submissions will be checked to confirm compliance with the specification and line in with the tender documents.

Agreed that:

Care Homes for Older People

the new cost of care rates set out in the table below for care packages in scope for the Fee Setting Strategy for Care Homes for Older People, which includes the Real Living Wage Uplift.

·         Authorisation be given to agree that all current packages that are below the proposed 2022/23 cost of care rates will be uplifted to the new cost of care rate.

·         Authorisation be given to agree that packages that are currently above the new cost of care rates will not receive an uplift.

Care Homes for Other Population Groups

Authorisation be given to agree

·       that all packages in this cohort that fall below the proposed highest cost of care rate for care homes for older people be uplifted to that rate (i.e. £881.52).

·      that all packages over £881.52 receive an uplift of 9%. This includes the Real Living Wage uplift.

Out of County Care Home Placements

Authorisation be given to agree

·         payment of the published fee levels that reflects the host Local Authority’s agreed cost of care rate for care homes for all cohorts where available, unless the costs are already above this, in which case no uplift will be applied as per Cardiff Care Homes.

·         an uplift for Out of County care packages for other population groups, where there is no host LA rate, that reflects the Cardiff Council annual uplift level for those cohort of care homes.

Administration of Uplifts

Subject to Recommendations being approved, payment of the uplifts be backdated as usual, so as to take effect from 1^st April 2022 in respect of all contracts

Variation in Contract

that a Variation of Contract Form be issued to Providers in receipt of the Real Living Wage uplift (located at Appendix A), in order to secure their agreement to pay eligible staff at least the Real Living Wage from 1 April 2022

Annual Uplift For Cardiff Domiciliary Care Agencies, Direct Payment Agency Rate And Real Living Wage Uplift For Eligible Staff In Registerable Roles.

Agreed: that

Domiciliary Care Agencies

Authorisation be given to

·      an increase to the floor of the current Fee Setting Strategy for Domiciliary Care to a blended rate of £19.00 per hour.

·      an increase to the ceiling of the current Fee Setting Strategy for Domiciliary Care to a blended rate of £24.02 per hour.

·      agree that packages that fall between the floor and the ceiling will receive an uplift of 10.53%, unless this level of increase takes the care package above the proposed ceiling level of £24.02 In such cases the level of uplift will be capped at £24.02. Unless a package has exceptional circumstances, any packages above the ceiling rate will not receive an uplift.

·      agree that if the current rate of a care package is already above the proposed new ceiling and has been agreed due to the exceptional circumstances surrounding the care package, the proposed uplift for these packages will be commensurate to the Real Living Wage Uplift and other related costs which has been calculated as 5.7%.

Direct Payment Agency Rate

Authorisation be given to

agree that the Direct Payments agency rate be uplifted to £19 per hour in line with the proposed new Domiciliary Care floor rate.

Administration of Uplifts

Subject to Recommendations being approved, payment of the uplifts be backdated as usual, so as to take effect from 1^st April 2022 in respect of all contracts.

Variation in Contract

Authorisation be given tto agree that a Variation of Contract Form be issued to Providers in receipt of the Real Living Wage uplift (located at Appendix A), in order to secure their agreement to pay eligible staff at least the Real Living Wage from 1 April 2022.

Appendix 1 and Appendix 2 to this report is exempt from publication on the basis that it contains information of the description set out in paragraphs 14 and 21 of Part 4 of schedule 12 A of the Local Government Act 1972

AGREED: that the contract for the provision of permanent accommodation for Radyr Comp be awarded to Portacabin Ltd.

To commence the process to enable the Council to appoint a contractor to a framework to deliver installation & maintenance of door entry systems, CCTV systems, alarm systems & access systems for a period of 2 years from October 2022, with the option to extend for a further 2 years.

Agreed : that

1.    the proposed overarching evaluation criteria as detailed in the body of this report be approved

2.    the commencement of the procurement and the issue of the Contract Notice and PQQ documentation be authorised.