Decisions

Agreed: that

1. The tendering process commences for the Design, Supply, Installation and Maintenance of equipment and infrastructure for the Control and Management of traffic and related services;

2. The FTS notice is issued to formally commence the procurement; and

3. The proposed overarching evaluation criteria is cost 70% quality 25% Social 5%.

Agreed: that

·   a procurement exercise via an open procurement to appoint a contractor to build 20 new council homes at the former Iorwerth Jones site in Llanishen be undertaken

·        approval be given to the evaluation criterial for the procurement, as set out in paragraph 6 of the body of the report.

This decision deals with the second stage of the procurement (the tender stage) of the Framework for Responsive Repairs & Maintenance to Domestic Properties.

Agreed: that

1.those organisations identified in Appendix A as being shortlisted and eligible to be taken forward to the next stage of the procurement process be invited to tender.

2.the invitation to tender documentation, including the evaluation criteria, draft framework agreement and schedules be approved and issued to those organisations identified in Appendix A.

This decision deals with the second stage of the procurement (the tender stage) of the Framework for Repairs & Maintenance to Domestic Vacant Properties.

Agreed: that

1.    those organisations identified in Appendix A as being shortlisted and eligible to be taken forward to the next stage of the procurement process be invited to tender.

2.    the invitation to tender documentation, including the evaluation criteria, draft framework agreement and schedules be approved and issued to those organisations identified in Appendix A.

To provide a the response to the recommendations of the Scrutiny report

RESOLVED: that the response to the recommendations of the report of Community and Adult Services Scrutiny Committee entitled  ‘Closer to Home Project: Out of County Placements for Adults with a Learning Disability’, as set out in appendix 2 be approved

The Statutory Director of Social Services is required to produce an annual report on the effectiveness of Social Services. This report is fundamentally a requirement on authorities, members and officers to tell local citizens and key stakeholders how well they think their arrangements for delivering social care services are working.

RESOLVED: that the Local Authority’s Social Services Annual Report for 2020/21 be approved for consideration by Council.

To update on Atlanitc Wharf developments

Appendices 1 to 9 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14, 16 and 21 of Schedule 12A of the Local Government Act 1972.

RESOLVED: that

1.               progress on the Indoor Arena be noted and that a report will be presented to Cabinet seeking authority to enter into a Development Agreement with the Preferred Bidder in September.

2.               Approval be given to the Multi-Storey Car Park OBC attached at Confidential Appendix 2 and the development of a Full Business Case (FBC) as set out in this report and in line with the rationale and details set out in Confidential Appendix 5 be authorised

3.               Approval be given to the development of an Outline Business Case to consider options for the redevelopment of the Red Dragon Centre including a soft market testing exercise and authority be delegated to the Director of Economic Development, in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer and the Legal Officer to agree the Council’s contribution to the hybrid planning application, as set out in this report.

4.               Approval be given to the MOU attached at Confidential Appendix 8 and authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer and the Legal Officer to negotiate a delivery strategy.

Cycleway 1.2 will provide a segregated cycle route and associated junction improvements from Senghennydd Road to UHW.

A competitive tendering process has been undertaken through the South Wales Framework Agreement to select a principal contractor for the delivery of the scheme.

Appendix 2 of the report is not for publication as it contains exempt information pursuant to the provisions of Schedule 12A Part 4 paragraph 16 of the Local Government Act 1972

RESOLVED: that the contract for the construction of Cycleway 1.2 be awarded to Horan Construction Ltd.

The Active Travel (Wales) Act 2013 requires the Council to prepare an Active Travel Network Map (ATNM) setting out new and existing active travel routes to be developed over the next 15 years. Cabinet approval is required to undertake statutory public consultation on the ATNM

RESOLVED: that

1.              the consultation plan to undertake a statutory 12-week consultation on the Draft Active Travel Network Map be approved

2.              authority be delegated to the Director of Planning, Transport & Environment to consider the feedback to the consultation on the draft Active Travel Network Map and approve any amendments thereto that are considered appropriate.

3.              Authority be delegatedy to the Director of Planning, Transport & Environment to submit the final version of the Active Travel Network Map to the Welsh Ministers for approval in accordance with the timetable set out by Welsh Government

The Council has commissioned a Bus Strategy, which builds on the White Paper and proposes a new approach to bus services in Cardiff, together with associated infrastructure works to achieve the Council’s sustainable travel goals.

RESOLVED: that

1.              Approval be given to the undertaking public consultation and engagement to develop a Bus Strategy for Cardiff.

2.              Authority be delegated to the Director of Planning, Transport and Environment, subject to consultation with the Cabinet Member Strategic Planning and Transport, Cabinet Member Finance, Modernisation & Performance, s.151 Officer and Director Governance and Legal Services to determine and approve the final form and content of the public consultation and engagement on Cardiff Council’s behalf and to deal with all ancillary matters relating thereto in preparing the Bus Strategy.

3.              It be noted that there will be a further report on the draft Bus Strategy for approval.

To consider the procurement

The appendices of this report are not for publication as they contains exempt information of the description contained in paragraphs 14, 16 and 21 of Schedule 12A of the Local Government Act 1972.

RESOLVED: that the business plan report attached at Confidential Appendix 2 to the report be approved and agreement in principle be given to the allocation of the budget required to deliver the Velodrome at the International Sports Village as set out in the report subject to final approval of the Full Business Case at a future Cabinet meeting.

RESOLVED: that

1.            Officers be authorised to consult on proposals to increase the capacity of Pentyrch Primary School from c0.7FE (140 places) to 1FE (210 places), and to extend the age range of the school from 4-11 to 3-11, from September 2023.

2.            It be noted that officers will bring a report on the outcome of the consultation to a future meeting to seek authorisation as to whether to proceed to publish proposals in accordance with section 48 of The School Standards and Organisation (Wales) Act 2013.

To consider NNDR write offs

Appendices A and B  to this report are exempt from publication by virtue of paragraph 14 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972

RESOLVED: that authorisation be given to write off debts amounting to £1,166,148.51

To consider the budget strategy

RESOLVED: that

(1)             Agreement be given to the budget principles on which this Budget Strategy Report is based and the approach to meeting the Budget Reduction Requirement both in 2022/23 and across the period of the Medium Term Financial Plan within the context of the objectives set out in Capital Ambition.

(2)             directorates work with the relevant Portfolio Cabinet Member, in consultation with the Corporate Director Resources and Cabinet Member for Finance, Modernisation and Performance to identify potential savings to assist in addressing the indicative budget gap of £21.310 million for 2022/23 and £80.853 million across the period of the Medium Term Financial Plan.

(3)             Authority be delegated to the Chief Executive, in consultation with the Leader and Cabinet Member for Finance, Modernisation and Performance, to implement any saving proposal in advance of 2022/23 where no policy recommendation is required or where a policy decision has already been taken.

(4)             It be noted that work will continue to update and refresh the MTFP and that this will be reported to Members as appropriate. 

(5)             Council be recommended to agree that the Budget Timetable Framework set out in Appendix 2 be adopted, and that the work outlined is progressed with a view to informing budget preparation.

(6)             consultation on 2022/23 budget proposals take place in order to inform the preparation of the draft 2022/23 Budget.

Willis Construction have acquired the former Morrisons building in Pentwyn to provide a package deal development of 28 flats for Cardiff Council.  The mix is 28 flats comprising 9 x 1 bed and 19 x 2 bed.  They have been progressing the proposals through the pre-app process with both Planning and Drainage and have an in-principle approval to the scheme that they wish to submit for planning. 

The intention is that Willis will start on site in Summer 2021 for a 60 week build programme with completions in Summer 2022 as part of our delivery target.

Appendices 1 and 2 of the report are not for publication as they contain exempt information of the description in paragraph 14 of part 4 and paragraph 21 of Part 5 of schedule 12A of the Local Government Act 1972.

RESOLVED: that

1.            Approval be given to the Council entering into an acquisition contract with Linc Housing Association for the freehold interest of the former Michaelston Pub site, Drope Road to enable the site to be included with the wider Michaelston College development scheme.

2.            Authority be delegated to the Corporate Director for People & Communities, in consultation with the Cabinet Member for Housing & Communities to approve and enter into a Collaboration Agreement with Hafod Housing Association to jointly deliver 106 new affordable homes (38 council) at the former Lansdown Hospital site and adjoining HRA land in accordance with the terms set out in the body of this report.

The need for specialist provision for children with severe long term additional learning needs continues to increase, with high demand in the southern arc of the city. Existing specialist resource base provision is mainly concentrated in the north of the city. 

The report summarises the case for a specialist resource base across the city, including new provision at Moorlands Primary School, and seeks cabinet approval to consult.

RESOLVED: that

1.                    officers be authorised to consult on proposals to:

·         Increase the capacity of The Court Special School from 42 to 72 places.  The school would transfer to new build accommodation across two sites at Fairwater Primary School and the current St Mellons, CiW Primary School site in Llanrumney from September 2025.

·         Establish a Specialist Resource Base (specialist resource base) for up to 20 primary aged children with Complex Learning Needs (CLN) at Moorland Primary School from September 2022.

2.               It be noted that officers will bring a report on the outcome of the consultation to a future meeting to seek authorisation as to whether to proceed to publish proposals in accordance with section 48 of The School Standards and Organisation (Wales) Act 2013.

The Annual Well-being Report 2020-21 is the Council’s annual performance report and provides an assessment of the progress made in the delivery of the administration’s Capital Ambition priorities as expressed within the Corporate Plan 2020-23. The report also enables the Council to discharge a number of statutory obligations, such as the publication of an annual well-being report as required by the Well-Being of Future Generations Act (Wales) 2015 and meet the requirement under the Local Government (Wales) Measure 2009 to publish an annual report in respect of the 2020-21 financial year, with reports to be published by the end of October 2021. New statutory annual reporting requirements for the self-assessment of the Council’s performance will apply in future years in accordance with the Local Government and Elections (Wales) Act 2021.

RESOLVED: that

1.            Authority be delegated to the Chief Executive, in consultation with the Leader of the Council and Cabinet Member for Finance, Modernisation & Performance, to make any consequential changes to the Annual Well-being Report 2020/21 following receipt of comments from the Policy Review and Performance Scrutiny Committee.

2.            Subject to recommendation 1, the Annual Well-being Report 2020/21 be approved for consideration by Council.

Appendix 1 to this report is not for publication as it contains exempt information of the description in paragraphs 14 and 21 of Part 4  of schedule 12 A  of the Local Government Act 1972 and in  all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information

Agreed: that

the evaluation criteria and weightings set out in the report be approved

AGREED: that the objections will be acceded to in part and the Traffic Regulation Order be made as amendedsubject to the proposed No Waiting At Any Time / No Loading at Any Time restriction on the north west side of Pen-Hill Road being removed and being replaced by No Waiting At Any Time. In addition, the additional loading restriction at the junctions of Pen-Hill Road and Llanfair Road, and Pen-Hill Road and Conway Road will not be implemented.

Appendices 2 & 3 of this report are not for publication as they contain exempt information of the description in Paragraphs 14 and 21 of Parts 4 and 5 of Schedule 12A of the Local Government Act 1972

Agreed: that it be agreed that the site known as the Former Michaelston College identified in the Report is appropriated to use for housing purposes under Part II of the Housing Act 1985 to the intent that the site shall be held under the Council’s Housing Revenue Account (HRA) rather than its General Fund

Approved