Decisions

Appendices 2 & 3 of this report are not for publication as they contain exempt information of the description in Paragraphs 14 and 21 of Parts 4 and 5 of Schedule 12A of the Local Government Act 1972

Agreed: that it be agreed that the site known as the Former Michaelston College identified in the Report is appropriated to use for housing purposes under Part II of the Housing Act 1985 to the intent that the site shall be held under the Council’s Housing Revenue Account (HRA) rather than its General Fund

Agreed: that

1.    the proposed overarching evaluation criteria as detailed in the body of the report be approved

2.    the commencement of the procurement and the issue of the Contract Notice and PQQ documentation be authorised

Appendix 1 to this report is not for publication as it contains exempt information of the description in paragraph 16 (legal privilege) of Schedule 12A of the Local Government Act 1972

Agreed: that

1. the procurement route, via SEWSCAP3 framework agreement be authorised, in order to procure a contractor to design and construct the Fairwater Campus (Cantonian/Woodlands and Riverbank schools), utilising a two stage procurement route namely:

a.   Under stage 1 bidders will be asked to submit a price to design the building together with an indicative cost to construct the school; and

b.   during stage 2 the detailed design of the school will be worked up and determined and the construction cost estimate will be finalised and if, both parties agree,  the appointed contractor will be engaged at the construction stage under the construction contract

2. that agreement be given to proceed to issue tender documentation via SEWSCAP3, Lot 10, to search for a contractor to deliver the Fairwater Campus scheme noting a two stage approach is being applied.

Approved

The Council has been approached by Monmouthshire County Council to take on the management of their procurement functions through an Executive Delegation. The Council has submitted a proposal which will result in: · An agreed annual net revenue stream to reimburse costs incurred · Allow the retention of the existing team and continued investment in recruitment of new team members This proposal has been accepted and approved by Monmouthshire County Council. In accordance with the Council’s constitution, full Council approval is required to allow the Council to accept the Executive Delegation of the Procurement Functions from Monmouthshire County Council. This report will allow Cabinet to consider the matter and determine recommendation to Council.

RESOLVED: that Council be recommended to

1.            Accept an Executive Delegation from Monmouthshire County Council to carry out their Procurement Functions, subject to the satisfactory conclusion of the Delegation Agreement referred to in 2 below.

2.            Delegate authority to the Corporate Director Resources in consultation with the Cabinet Member for Finance, Performance and Modernisation to conclude a Delegation Agreement in a form to the satisfaction of the Council and complete all arrangements to carry out the delegated procurement functions.

3.            Subject to the conclusion of the proposed Delegation agreement in 2 above, agree that the day to day responsibility for carrying out the delegated procurement functions sit with the Operational Manager, Commissioning and Procurement.

The purpose of this report is to receive an update on a transportation study which is determining which public transport options offer the best business case in order to improve access through North West Cardiff towards the city centre.

RESOLVED: that

1.            the outcome to date of the North West Cardiff Corridor Transportation Study be noted

2.            the next stage in progressing this study – WelTAG Stage 2 be noted

Decision required on:

1 – Tender Award

Appendix 6 of this report is not for publication as it contains exempt information of the description in paragraphs 14 and 21 of Schedule 12A of the Local Government Act 1972.

RESOLVED: that

1.            the outcome of the public consultation and modelling work carried out on the future of Castle St be noted

2.            the implementation of the adjustment to the current road layout on Castle Street to allow all traffic as outlined in Appendix 2 be approved

3.            the intention to undertake further modelling and analysis of the impact of the scheme on clean air, congestions and wider city recovery and renewal be noted

4.            authority be delegated to the Director of Planning, Transport & Environment in consultation with the Corporate Director of Resources to deal with all aspects of the procurement process (including approving the evaluation criteria to be used and authorising the award of the proposed contract) and all ancillary matters pertaining to the procurement for the construction of City Centre East + Canal Phase 1.

The City of Cardiff Council’s Commissioning and Procurement team has been hosting and providing administration services for the current South East Wales Collaborative Civils Construction Framework since 2017. 

The current framework is due to expire in May 2022, in order for the City of Cardiff Council to have a compliant procurement route and to support the collaborative agenda the Commissioning and Procurement team require cabinet approval to commence the re-procurement of the framework.

RESOLVED: that

1.            Agreement in principal be given to the commencement of the re-procurement of the current South East Wales Collaborative Civils Engineering and Highways Construction Framework and

2.            Authority be delegated  to the  Corporate Director  Resources, in consultation with the Cabinet Member for Finance, Performance and Modernisation, to carry out all aspects of the procurement, (including  setting the evaluation methodology, commencing procurement and award of successful contractors to the framework) and thereafter to host and deal with  the operation of the framework arrangements, including any  ancillary matters relating thereto.

The report will outline the final outturn position of the Council in respect of both the revenue and capital accounts. This will include an analysis of key variances.      

Appendix 8 of this report is not for publication as it contains exempt information of the description in paragraphs 14 and 21 of Schedule 12A of the Local Government Act 1972.

RESOLVED: that

1.            the report and the actions taken in respect of the Council’s accounts for 2020/21 be approved

2.            this report will form an appendix to the Financial Statements report to be considered at a Council meeting in the autumn of 2021.

Local Authorities have a statutory duty under section 44 of the Welsh Language [Wales] Measure 2011 to comply with regulation ‘Welsh language standards’.

Cardiff Council is under a duty to comply with standards relating to producing and publishing an Annual Report.

This will be the fifth annual report produced under the Welsh language standards.

RESOLVED: that Council be recommended to approve the Welsh Language Standards Annual Report 2020-21 (attached as Appendix A) prior to formal publication in accordance with the Welsh Language Standards (Welsh Language (Wales) Measure 2011).

The report will note details of the bids for funding from the UK Government’s Community Renewal Fund (CRF) in 2021/22, which have been received by the Council from external organisations wishing to deliver activity in Cardiff. Submitted bids will be assessed by the Council in accordance with the gateway criteria and priorities set out in the CRF prospectus, as well as the extent to which they deliver against local growth and employment support priorities. The Council will then submit those assessed and eligible bids which most strongly meet these criteria to the UK Government by Noon on 18 June 2021. The report will also provide details of projects to be put forward by Cardiff Council in the first round of the UK Government’s Levelling Up Fund (LUF) for potential funding in 2021/22.

Appendix 1of the Cabinet Report is not for publication as it contains exempt information of the description contained in paragraphs 14 and 16 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972. It is viewed that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

RESOLVED: that

a)              the details of the Community Renewal Fund applications for submission to the UK Government to be submitted by 12pm on 18 June 2021 be noted

b)              the proposal for investment in Cardiff Market to be submitted to the UK Government by 12pm on 18 June 2021 in the first round of Levelling-Up Fund applications be noted

c)               the proposed additional projects for the Levelling-Up Fund be noted, and it be agreed that the Leader of the Council, in consultation with relevant Members of Parliament, will write to the UK Government signalling the ambitions for the use of the Levelling-Up Fund.

At its meeting on 17 December 2020 the Council Cabinet  authorised officers to consult on proposals to:

·       consult on proposals to increase the capacity of Ysgol Mynydd Bychan from c0.9FE (192 places) to 1.5FE (up to 315 pupils) from September 2022. 

·       undertake a stakeholder engagement exercise to shape proposals that would be taken forward to provide an appropriate balance of Welsh-medium and English-medium primary school places to serve the area.

It was noted that consultation on the Admission Arrangements for the 2022/23 academic year will include a proposal to reduce the admission number of Allensbank Primary School from 45 to 30 places.

It was noted that officers would bring a report on the outcome of the consultation to a future meeting to seek authorisation as to whether to proceed to publish proposals in accordance with section 48 of The School Standards and Organisation (Wales) Act 2013 

This report summarises the views expressed during the consultation with recommendations regarding how to proceed

RESOLVED: that

1.    It be agreed to not progress the proposal to increase the capacity of Ysgol Mynydd Bychan from c0.9 Forms of Entry (FE) (192 places) to 1.5 FE (315 places) from September 2022

2.    Officers be authorised to bring a further report to Cabinet for consideration, setting out details of revised proposals for permanent changes to primary school places serving Cathays and parts of Gabalfa, Heath, Llandaff North and Plasnewydd

3.    It be noted that the agreed School Admission Arrangements 2022/2023 as set out in the Admissions Policy 2022/2023 includes an Admission Number of 30 for Allensbank Primary School.

4.    That it be noted that the proposed increase in the Admission Number to 45 places at Ysgol Mynydd Bychan in the Admissions Policy 2022/2023 will not be implemented.

To seek Cabinet approval to invite to tender for the procurement of the construction of the coastal defences on the Rover Way Foreshore and River Rhymney

RESOLVED: that

1.   the principle design for the coastal protection scheme and the requirements within the draft full business case to be submitted to Welsh Government for the Coastal Risk Management Programme be noted

2.   the procurement approach and evaluation criteria/weightings set out in the report be approved

3.   the commencement of procurement for the construction contract to deliver the coastal defence improvements estimated at £23.5M be approved

4.   a further report be presented to Cabinet with the final Full Business Case, including final tender costs, project risks and mitigations.

At its meeting on 17 December 2020 the Council Cabinet  authorised officers to consult on proposals to:

·       Expand Cathays School from 1,072 places (5.5 Forms of Entry with 247 sixth form places) to 1,450 places (8 Forms of Entry with 250 sixth form places) from September 2023;

·       Replace the Cathays High School buildings with new build accommodation on the Maindy Centre site adjacent to Crown Way and North Road;

·       Expand the current Specialist Resource Base (SRB) for learners with Autism Spectrum Condition from 16 to 50 places in purpose-built accommodation in the new school buildings;

·       Upgrade community facilities in Cathays and Gabalfa through the significantly enhanced school facilities being made available for shared use with the wider local community.

·       Provide space for the local community to continue to have access to off-road open spaces for informal leisure use.

It was noted that officers would bring a report on the outcome of the consultation to a future meeting to seek authorisation as to whether to proceed to publish proposals in accordance with section 48 of The School Standards and Organisation (Wales) Act 2013 

This report summarises the views expressed during the consultation with recommendations regarding how to proceed.

RESOLVED: that

1.    Officers be authorised to issue a statutory notice to:

• Expand Cathays High School from 1,072 places (5.5 Forms of Entry with 247 sixth form places) to 1,450 places (8 Forms of Entry with 250 sixth form places), from September 2023

• Replace the Cathays High School buildings with new build accommodation on the Maindy Centre site adjacent to Crown Way and North Road

• Expand the current Specialist Resource Base (SRB) for learners with Autism Spectrum Condition from 16 to 50 places in purpose-built accommodation in the new school buildings

2.    It be Noted that prior to implementation of the proposals a further report will be provided to the Cabinet providing details of any objections received, the proposed responses to those objections and recommendations for implementation or otherwise of the proposals.

Agreed: that the contract be awarded to   Ace Portable Accommodation Ltd in the sum of £1,277,328.00, under Lot 11 of the SEWSCAP3 Framework.

Agreed: that

1)   authorisation be given to the  proposed procurement route and to invite tenders via the SEWSCAP Framework Lot 7 in order to procure a contractor to develop the initial design and construct the velodrome and its associated Performance Hub building.

2) the evaluation criteria of 50% quality, 40% cost and 10% Social Value be approved

Agreed: that a new contract for the Authority’s MicrosoftEnterprise Agreement be let, via Welsh Government’s NPS (National Procurement Service) IT Products and Services (ii) Framework Agreement as a direct award contract to Softcat plc, for 3 years, in line with framework terms