Decisions

Agreed: that agreement be given to authorise the award of stage 1 of the contract to Andrew Scott Ltd as the preferred contractor, following the compliant tender process, to progress the initial design and review the costs to construct the velodrome and its associated Performance Hub building and note the provisions relating to stage 2 as set out in the report.

Appendix 2 (Legal Advice) to this report is exempt from publication pursuant to the provisions of Schedule 12A Part 4 paragraph 16 of the Local Government Act 1972

Agreed: that approval be given to award the contract for City Centre East Transportation and Churchill Way Canal to Knights Brown Construction Limited for £5,974,111,24 under the South East Wales Technical and Professional Services Framework Lot

The appendix to this report is exempt from publication because it contains information of the kind described in paragraphs 14 and 21 of parts 4 and 5 of Schedule 12 A to the Local Government Act 1972

Agreed: that agreement be given to conclude the procurement process and award the contracts for the construction of the St. Mellons & Maelfa Community living projects to the highest scoring bidder Jehu Project Services Ltd through Lot3 of the ITT (invitation to Tender).

Approved

The need for specialist provision for children with long term additional learning needs continues to increase.

This report summarises the case for an expansion of specialist primary and secondary school provision across the city, and seeks cabinet approval to consult.

RESOLVED: that

1.            officers be authorised to consult on proposals as outlined in paragraph 54 of the report

2.            the proposal for an increase in the designated number at The Marion Centre Specialist Resource Base, at The Bishop of Llandaff Church in Wales High School, from 42 to 66 places from September 2022 be noted

3.            it be noted that the statutory consultation process to increase the designated number at the Marion Centre at The Bishop of Llandaff Church in Wales High School is to be undertaken by the governing body of the school, and officers be instructed to provide all reasonable assistance in this regard.

4.            the proposal for an increase in the designated number at Whitchurch High School Specialist Resource Base from 70 to 100 from September 2022 be noted

5.            it be noted that the statutory consultation process to increase the designated number at the Whitchurch High School Special Resource Base is to be undertaken by the governing body of the school, and  officers be instructed to provide all reasonable assistance in this regard.

6.            the Director of Education & Lifelong Learning be authorised to formally respond on behalf of the Council to the public consultations issued by the governing bodies of The Bishop of Llandaff Church in Wales High School and Whitchurch High School in due course.

7.            It be noted that officers will bring a report on the outcome of the consultation to a future meeting to seek authorisation as to whether to proceed to publish proposals in accordance with section 48 of The School Standards and Organisation (Wales) Act 2013.

As part of the ‘Ways of Working’ review, explore the option for Cardiff Council to take up corporate membership of the car club scheme, providing access to car club vehicles for Council employees as an alternative to grey fleet usage for work-related travel.

RESOLVED: that

1.               authority be delegated to the Director of Planning, Transport & Environment in consultation with the Cabinet Member Strategic Planning and Transport, Cabinet Member Finance, Modernisation & Performance, s.151 Officer and Director Governance and Legal Services to determine all aspects of the procurement process for a public Car Club Scheme for Cardiff (including approving the evaluation criteria to be used, and authorising the award of the contracts) and all ancillary matters pertaining to the procurement and proposals above.

2.               the objectives set out in paragraphs 12 and 13 of this report be noted

The Cardiff Local Development Plan (LDP) was formally adopted by the Council on 28^th January 2016. As part of the statutory development plan process the Council is required to prepare an Annual Monitoring Report (AMR) and submit it to Welsh Government by the end of October each year. This report will outline the purpose, key findings and conclusions of the fifth AMR and seek its endorsement for submission to the Welsh Government by 31^st October 2021.

RESOLVED: that Council be recommended to endorse the third AMR for submission to the Welsh Government by 31^st October 2021.

It is proposed that Cardiff applies for membership of the network for Age Friendly cities.

To support the Age Friendly community aspiration the World Health Organisation have established a Global Network for Age-friendly Cities and Communities which connects cities, communities and organizations worldwide with the common vision of making their community a great place to grow older.

Membership of the network would  provide Cardiff with:-

·           Access to information sharing to a global community.

·           Support from a global network of affiliates, practioners, researchers, experts and advocates committed to fostering age-friendly environments.

Opportunities for collaboration such as international research projects, joint publications, networking and sharing amongst each other etc.

RESOLVED: that the application to the World Health Organisation to join the global network for Age Friendly Cities and Communities be approved and commitment be given to an Age Friendly promise to the people of Cardiff.

To note the content of the draft WESP and to authorise officers to consult on the draft plan

RESOLVED: that

(i)          Agreement be given to consult on the content of the draft Welsh in Education Strategic Plan (WESP) in autumn 2021.

(ii)         It be noted that officers will bring a report on the outcome of the consultation to a future meeting to seek authorisation for submission to and consideration by Welsh Ministers

At its meeting on 17 June 2021 the Cabinet, in accordance with the terms of the Schools Standards and Organisation (Wales) Act, approved a recommendation for the publication of a statutory notice to :

·         Increase the capacity of Cathays High School from 1,072 places (5.5 forms of entry with 247 sixth form places) to 1,450 places (8 Forms of Entry with 250 sixth form places) from September 2023

·         Replace the Cathays High School buildings with new build accommodation on the Maindy Centre site adjacent to Crown Way and North Road

·         Expand the current Specialist Resource Base (SRB) for learners with Autism Spectrum Condition from 16 to 50 places in purpose built accommodation in the new school buildings

The statutory notice was published on 29 June for a period of 28 days to allow for objections.  The statutory notice period expired on 26 July 2021. 

The purpose of the report is to advise the Cabinet of any objections received, the Council’s response to these objections and recommendations for implementation or otherwise of the proposal

RESOLVED: that

(i)           Approval be given to the proposals in respect of changes to Cathays High School, as set out in paragraph 1 of this report, without modification, subject to the Charity Commission’s consent in relation to the trust on the Maindy site

(ii)          officers be authorised to take the appropriate actions to implement the proposals as set out in paragraph 1 of the report

(iii)         officers be authorised to publish the decision within 7 days of determination of the proposal.

(iv)         It be noted that a further report will be brought to Cabinet in relation to Trust and Property matters.

(v)          Authority be delegated to the Director of Education & Lifelong Learning (in consultation with the Cabinet Members for Education, Employment & Skills and Finance, Modernisation & Performance, the Director of Governance and Legal Services, the Director of Economic Development and the Corporate Director for Resources) to determine all aspects of the procurement process (including for the avoidance of doubt development of all procurement documentation and selection and award criteria, commencement of procurement through to award of contracts) for the new build schools.

To receive an update on One Planet Cardiff

RESOLVED: that

1.            the 2021 One Planet Cardiff Strategy as attached at Appendix 1 to the report be approved

2.            approval be given to the 2021 One Planet Cardiff Action plan which sets out the current actions to be undertaken over a short to long term range to address the residual carbon emissions aimed at achieving a carbon neutral target by 2030. 

3.            Approval be given to the undertaking of a staff survey and resident’s survey to assist in the development of a Behaviour Change Action Plan for the Council and the City and for this Action Plan to be brought back to Cabinet for approval and a date to be confirmed.

4.            the Council become a signatory of the UK100 Net Zero Pledge.

5.            the Council become a signatory to the Edinburgh Declaration.

Following the acquisition of the site in November 2020 the Council has commenced a soft marketing process to gauge market interest and secure a disposal or development partner to regenerate the site and recover the Councils investment.

Appendices 4 to 9 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14 of part 4 and paragraph 21 of part 5 of Schedule 12A of the Local Government Act 1972.

RESOLVED: that authority be delegated to the Director of Economic Development, in consultation with the Cabinet Member for Investment & Development, the Section 151 Officer and the Legal Officer to:

a)              Conclude the disposal of the property known as Merchants Place/Cory’s Building marked red on the site plan attached at Appendix 1 to the Preferred Bidder set out in this report and in line with the Heads of Terms set out in Confidential Appendix 6.

b)              Appropriate land at James Street marked blue on the plan attached as Appendix 1 to the Housing Revenue Account in line with the valuation attached at Confidential Appendix 9.

FRAMEWORK FOR RESPONSIVE REPAIRS & MAINTENANCE TO DOMESTIC PROPERTIES

Agreed: that

1.  the outcome of the evaluation process as set out in Appendix A to the report in terms of the bidders ranking be noted

2.  officers be instructed to inform those parties that tendered in this matter (as well as those who expressed an interest in this matter) of the outcome of the evaluation process and proposed way forward (as detailed in this report).

3.  the Council’s Leaseholder team (who have responsibility for carrying out such activities) be instructed to commence consultation with leaseholders in accordance with the Service Charges (Consultation Requirements) (Wales) Regulations 2004 and that this matter be kept under review and reported back to the Director (Communities) for further consideration should any substantive objections or concerns be raised.

4.  Subject to the satisfactory conclusion of the standstill period and consultation process referred to in recommendation 3 above and due regard having been given to responses to the same (if any), and the clarification of any outstanding issues regarding the Framework Agreement, agreement be given to formally conclude a Framework Agreement with the organisations highlighted in Appendix A.

Agreed: that

1.  the procurement via OJEU advert for the replacement of 12 compact sweepers be approved

2.    approval be given to the breakdown of the evaluation criteria of 60% price and 40% quality.

This report deals with the award stage of the procurement for the Framework for Repairs & Maintenance to Domestic Vacant Properties.

Agreed: that

1.    the outcome of the evaluation process as set out in Appendix A in terms of the bidders ranking be noted

2.    officers be instructed to inform those parties that tendered in this matter (as well as those who expressed an interest in this matter) of the outcome of the evaluation process and proposed way forward (as detailed in this report).

3.    Subject to the satisfactory conclusion of the standstill period, to agreement be given to formally conclude a Framework Agreement with the organisations highlighted in Appendix A.

Agreed: that

1.    those organisations identified in Appendix A as being shortlisted and eligible to be taken forward to the next stage of the procurement process be invited to tender.

2.     the invitation to tender documentation, including the evaluation criteria, draft framework agreement and schedules be approved and issued to those organisations identified in Appendix A.

To enable the Council to go out to tender for construction of the Trowbridge green Estate Regeneration scheme. The tender exercise will be carried out subject to the caveats set out in the legal advice set out in this report.

To ensure the successful delivery of the regeneration scheme and to maximise opportunities for private residents to encourage participation.

Agreed: that approval be given to:

1.  Invite tenders from supplier within Lot 7 of the South East Wales Highway Framework for the construction of the Trowbridge Green Estate Regeneration contract. The estimated contract is £1.2m

2.  The proposed form of contract will be an NEC4 Option 4 Priced Contract with Activity Schedule