Agenda, decisions and minutes

Approved.

The minutes of the Cabinet meeting held on 22 Jun 2023, were approved.

RESOLVED: that

1.            the contents of the report and its appendices, including the observations and any recommendations made by (i) the Performance Panel (Appendix 3a); (ii) the Governance and Audit Committee (Appendix 4a) and (iii) the Policy Review and Performance Scrutiny Committee (Appendix 5a) be noted;

2.            authority be delegated to the Corporate Director (People & Communities), in consultation with the Leader of the Council and Cabinet Member for Finance, Modernisation & Performance, to make any consequential changes to the draft Annual Well-being Report 2022/23 arising from recommendation 1 above; and

3.            the Annual Well-being Report 2022/23, including any agreed amendments under recommendation 2 above,  be recommended to Council for approval.

Letters were circulated from the Governance and Audit Committee and Policy Review and Performance Scrutiny Committee.

Cabinet received the Annual Well-being Report is the Council’s annual end of year review and self-evaluation of performance for the previous financial year.  The Well-being report discharges a number of statutory requirements, particularly in  ...  view the full minutes text for item 118.

RESOLVED: that

1. the procurement of new recycling collection fleet over a three-year period with a value estimated at £9.7M be approved.

2. the award of an initial contract (as set out in the report) be approved.

3. Authority be delegated to the Director of Economic Development, subject to consultation with the Cabinet Member for Finance, Modernisation & Performance, Cabinet Member for Climate Change, s.151 Officer and Director of Governance & Legal Services and Monitoring Officer, to deal with the future award of contracts (and any ancillary agreements) as required in relation to this procurement.

A letter from the Environmental Scrutiny Committee was circulated.

Cabinet considered a report regarding the phased replacement of the recycling fleet vehicles for residential collections over a period of three years.  The purpose of the replacement is to ensure that the fleet is suitable for the new recycling strategy due  ...  view the full minutes text for item 119.

Appendices 1-3 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14 and 16 of Part 4 of Schedule 12A of the Local Government Act 1972. In all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

RESOLVED: that

    1)        Authority be delegated to the Director of Economic Development, in consultation with the Cabinet Member for Culture, Parks & Events, the Section 151 Officer and the Legal Officer, to conclude negotiations with AMG and other relevant stakeholders to:

a.    complete the MOU with stakeholders based on the principles set out in the draft MOU attached at Confidential Appendix 1;

b.    complete the lease and associated documents as set out at Confidential Appendix 1; and

c.    complete the business sales agreement with AMG for St David’s Hall based on the principles set out in the draft business sales agreement as set out at Confidential Appendix 1.

    2)        the transfer of [all] employees to AMG under the Transfer of Undertaking (Protection of Employment Regulations 2006) (TUPE) be authorised.

Appendices 1-3 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14 and 16 of Part 4 of Schedule 12A of the Local Government Act 1972. In all the circumstances of the case, the public interest in maintaining the exemption outweighs  ...  view the full minutes text for item 120.

Appendices 5 and 6 are exempt from publication because they contain information of the kind described in paragraphs 14 (information relating to the financial or business affairs of any particular person) and 21 (public interest test) of parts 4 and 5 of Schedule 12A to the Local Government Act 1972 and in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

RESOLVED: that

1.      officers be authorised to:

a)    Consult on the proposals to increase the number of places for learners with Emotional Health and Wellbeing Needs and the number of places for learners with Complex Learning Needs/ Autism Spectrum Condition.

b)    Proceed, ahead of the Sustainable Communities for Learning rolling programme, with the design and procurement of the Ty Glas and Oak House sites, and the temporary accommodation on the existing Fitzalan High School works through the School Organisation Programme.  

2.      The following be noted:

a)    The increase in the Pupil Referral Unit provision and expansion of the age range to include Key Stage 3 pupils.

b)    The expansion of the Community Teaching provision and the transfer of the service to the former Severn Adult Education Centre.

c)     The temporary relocation of Lansdowne Primary School to the existing Fitzalan High School site.

d)    That officers will bring a report on the outcome of the consultations on proposals to a future meeting to seek authorisation as to whether to proceed to publish proposals in accordance with section 48 of The School Standards and Organisation (Wales) Act 2013

3.      authority be delegated to the Director of Economic Development to acquire the freehold interests for land at adjacent to the existing Greenhill Special School site, in line with an independent valuation, to allow the delivery of the replacement Greenhill Special School, subject to Ministerial approval for Welsh Government capital funding.

Appendices 5 and 6 are exempt from publication because they contain information of the kind described in paragraphs 14 (information relating to the financial or business affairs of any particular person) and 21 (public interest test) of parts 4 and 5 of Schedule 12A to the Local Government Act 1972  ...  view the full minutes text for item 121.

RESOLVED: that

      i.        budget principles on which the Budget Strategy will be based and the approach to meeting the Budget Reduction Requirement both in 2024/25 and across the period of the Medium-Term Financial Plan be agreed.

    ii.        that directorates work with the relevant Portfolio Cabinet Member(s), in consultation with the Corporate Director Resources and Cabinet Member for Finance, Modernisation and Performance to identify potential savings to assist in addressing the indicative budget gap of £36.7 million for 2024/25 and £119.2 million across the period of the Medium-Term Financial Plan.

   iii.        Authority be delegated to the Chief Executive, in consultation with the Leader and Cabinet Member for Finance, Modernisation and Performance, the authority to implement any saving proposal in advance of 2024/25 where no policy recommendation is required or where a policy decision has already been taken.

   iv.        It be noted that work will continue to update and refresh the MTFP and that this will be reported to Members as appropriate. 

    v.        It be noted that the Income Generation Framework at Appendix 2 and agree this be used as the approach to setting fees and charges for 2024/25. 

   vi.        It be proposed that Council agree that the Budget Timetable Framework set out in Appendix 3 be adopted, and that the work outlined is progressed with a view to informing budget preparation.

  vii.        consultation on the 2024/25 budget proposals will take place when the detail of options is available in order to inform the preparation of the draft 2024/25 Budget.

Cabinet received a report providing an update on the budget for 2024/25 and the medium term financial plan (MTFP).  The report sets out the anticipated resources needed to deliver services, outlines the 2024/25 Budget Strategy timetable, and sets out the approach for rolling the Capital Programme forward one year.

Cllr  ...  view the full minutes text for item 122.

RESOLVED that

1. It be noted that the progress being made by the Council’s in house recruitment service “Cardiff Works”.

2. the overarching approach for the procurement of Vendor Neutral Agency Worker Services be approved.

3. Authority be delegated to the Corporate Director of People and Communities, in consultation with the Cabinet Member for Finance, Modernisation & Performance, to determine all aspects of the procurement process (including approving the evaluation criteria to be used, commencement of the procurement process, the award of the contracts and all ancillary matters pertaining to the procurement).

A letter from the Policy Review and Performance Scrutiny Committee was circulated.

Cabinet considered a report providing an update on the current and proposed service activity of the Council’s in-house recruitment agency “Cardiff Works”.

The report details the progress of Cardiff works to date including the digitalisation of the service,  ...  view the full minutes text for item 123.

RESOLVED that the response to the findings and recommendations of the Community and Adult Services Scrutiny Committee report entitled ‘Cardiff Council’s Support to Residents with the Cost-of-Living be approved.

Cabinet received a response to the Community & Adult Scrutiny Committee’s Inquiry into Cardiff Council’s support to residents with the cost of living. The report set out 32 key findings and made 10 recommendations, a detailed response to the recommendations is set out I Appendix 2 to the report, with 8  ...  view the full minutes text for item 124.

RESOLVED: that

     i)            the Annual Property Plan 2023/24 Transactions List (Appendix 1) and Annual Property Plan 2023/24 (Appendix 2) be approved.

   ii)            the potential revenue and capital investment requirements needed to ensure ongoing compliance in existing areas and also in respect of emerging legislation, such as works relating to Energy Performance Certificates be noted.

Cabinet received the Annual Property Plan(APP) for 2023/24. The information set out in the APP contributes towards the five-year targets set out in the Corporate Property Strategy 2021-26, and reports the transaction completed from the previous financial year, as well as the transactions planned for the current financial year.

The  ...  view the full minutes text for item 125.

RESOLVED: that the response to the recommendations of the Economy & Culture Scrutiny Committee report entitled ‘Shaping Cardiff’s Post-Pandemic Economic Recovery’ as set out in Appendix B to this report be approved.

Cabinet received a response to the Economy and Culture Scrutiny Committee report entitled “Shaping Cardiff’s Post-Pandemic Economic Recovery”.

The report contained 48 key findings and 19 recommendations, of which 16 were accepted and 3 were partially accepted.

RESOLVED: that the response to the recommendations of the Economy & Culture Scrutiny Committee  ...  view the full minutes text for item 126.

Appendices 1-3 & 5-9 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14 and 16 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972.

RESOLVED: that

1)          an extension and variation to the Pre-Contract Service Agreement (PCSA) for the delivery of the new Indoor Arena in line with the legal conditions set out at Confidential Appendix 1 and the Financial Report Confidential Appendix 9 be approved.

2)          the Development and Funding Agreement (DFA) attached at Confidential Appendix 1 be approved and authority be delegated to the Director of Economic Development, in consultation with the Cabinet Member for Investment & Development, the Section 151 Officer and the Legal Officer to:

a.     approve the final terms of the DFA and in so doing approve any amendments to the legal documentation approved as may be necessary, for reasons including, but not limited to ensuring consistency between them and finalising any outstanding areas; and

b.     approve any further deeds and documents which are ancillary to the legal documents approved;

with entry into the DFA being subject to approval of the funding strategy at a future meeting of Cabinet.

3)          the Outline Project Proposal for the Capella Production Studios as set out at Confidential Appendix 7 be approved.

4)          the procurement strategy set out at Confidential Appendix 6 including the development of a Full Business Case for the Capella Production Studios proposal as set out at Confidential Appendix 7 and a Full Business Case for the development plan for Area A as set out at Appendix 4 be approved and authority be delegated to the Director of Economic Development, in consultation with the Cabinet Member for Investment & Development, the Section 151 Officer and the Legal Officer, to deal with all aspects of the procurement strategy and to return to Cabinet for approval of the Full Business Cases in advance of the appointment of any contractors.

5)          a further market testing exercise for the area marked B on the plan attached at Appendix 4 be approved to assist with the completion of the Outline Business Case for the redevelopment of the Red Dragon Centre and authority be delegated to the Director of Economic Development, in consultation with the Cabinet Member for Investment & Development, the Corporate Director of People and Communities, the Section 151 Officer and the Legal Officer, to identify land to support the Council’s Partnering Scheme as set out in this report.

Appendices 1-3 & 5-9 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14 and 16 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972.

Public and confidential letters from the Economy & Culture  ...  view the full minutes text for item 127.

Appendices 2-5 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14, 16 and 21 of Schedule 12A of the Local Government Act 1972

An amendment sheet was circulated, which amended paragraph ten of the report, the amended paragraph now names the developer, this was following feedback from scrutiny.

RESOLVED: that

1)              the disposal for the residential and commercial plots as set out in this report and the legal report attached at Confidential Appendix 2 and in line with independent valuers advice attached at Confidential Appendix 3 and the proposals at Confidential Appendix 5 be approved and authority be delegated to the Director of Economic Development, in consultation with the Cabinet Member for Investment & Development, the Section 151 Officer and the Legal Officer, to conclude all legal agreements to complete the disposal strategy.

2)              the lift and shift obligation set-out at Confidential Appendix 2 and the development of a Full Business Case to determine a long-term car parking solution for the ISV site to be presented back to Cabinet for approval in advance of the first call-down of land by the appointed developer be noted.

3)              a soft market testing exercise be authorised to inform the further development of the Outline Business Case for the Energy Strategy to be presented back to a future meeting of Cabinet.

Appendices 2-5 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14, 16 and 21 of Schedule 12A of the Local Government Act 1972

Public and confidential letters from the Economy & Culture Scrutiny Committee were circulated.  An amendment sheet was circulated,  ...  view the full minutes text for item 128.

RESOLVED: that

1.          the Participation Strategy 2023-27 (Appendix A) be approved for public consultation.

2.          It be noted that the draft Guide to the Constitution (Appendix B) will form part of the consultation process.

3.          a further report on the Participation Strategy 2023-27 be considered for final approval in Autumn 2023.

Cabinet considered the Council’s Participation Strategy for 2023-27.

It was highlighted that promoting civic participation and giving the people of Cardiff a voice in shaping the decisions that affect their lives represents key priorities for the Council.  The Participation Strategy sets out ways for this to be achieved.

Introducing a  ...  view the full minutes text for item 129.