Decisions

AGREED: that approval be given to an additional payment of £600,000 to GLL to provide supplier relief (due to Covid-19) in respect of the operation by GLL of the Council’s leisure centres for the period April 2020 to March 2021.

AGREED: that the amendments to the Rent Smart Wales Enforcement Policy attached to the report be approved.

AGREED: that approval be given tothe Rent Smart Wales Fee Policy 2020 in relation to:

a)    Landlord registration

b)    Landlord and agent licensing

c)    Course approval and training provider authorisation

d)    Course delivery

e)    Ancillary fees

The statutory notices for this proposal were published on 28 June with one objection received by the statutory notices closing date. The Council published an objection report on 21 August 2019. A copy of the statutory objection and the objection report were submitted to the Welsh Ministers for determination of the proposal on 28 August 2019.  This report notes the approval of the proposal by the Minister

RESOLVED: that

1.            approval of the proposal by the Welsh Minister be noted

2.            authority be delegated to the Director of Education & Lifelong Learning (in consultation with the Cabinet Members for Education, Employment & Skills and Finance, Modernisation & Performance, the Director of Governance and Legal Services, the Director of Economic Development and the Corporate Director for Resources) to determine all aspects of the procurement process (including for the avoidance of doubt development of all procurement documentation and selection and award criteria, commencement of procurement through to award of contracts) for the new build schools.  

RESOLVED: that

1.              the Plasnewydd Ward be declared as an Additional Licensing area with effect from 1 January 2021 to run for a period of 5 years.

2.             Approval be given to a consultation exercise for the re-declaration of the Cathays additional licensing scheme with the results reported to a future Cabinet meeting

RESOLVED: that

1.             the way forward for Cardiff Works be approved as set out in the report.

2.             Approval be given to a call off contract off a NPS framework to current provider Matrix SCM Ltd (for agencies services) for a period of up to 3 years (with effect from the 1^st October 2020 to 31^st October 2023). 

Appendix 2of this report is not for publication as they contain exempt information of the description contained in paragraphs 14 of part 4 and paragraph 21 of part 5 of Schedule 12A of the Local Government Act 1972.

RESOLVED: that

1.              Authorisation be given to the principle of making a Compulsory Purchase Order under section 226(1) (a) of the Town and Country Planning Act 1990 (as amended by the Planning and Compulsory Purchase Act 2004), and the Acquisition of Land Act 1981 to seek the acquisition of land and interests within the site shown edged red on the plan attached to the Cabinet report by way of a Compulsory Purchase Order.

2.              Authorisation be given to the commencement of land referencing investigations to identify and provide Cabinet with a detailed estimate of acquisition costs for all third party interests and land values in the land edged red on the attached plan

3.              Authorisation be given to the making of an Indemnity Agreement with Vastint to cover the costs of the CPO process and appropriation of the land to include the legal and administrative costs of making the CPO and for those items of compensation in addition to market value of the land i.e payments for disturbance, home loss or severance/injurious affection.

4.              Authorisation be given to the preparation of a Statement of Reasons.

The Public Sector Equality Duty includes a requirement for public authorities to develop and publish Strategic Equality Objectives every four years.

Cabinet is recommend to approve the publication of the Equality and Inclusion Strategy 2020-2024.

To seek Cabinet approval for the budget strategy in respect of 2021/22 and the MTFP which includes consideration of the financial position and savings targets for each directorate.

To note the Budget Timetable Framework and forward this to council for approval.

RESOLVED: that

(1)       Agreement be given to the budget principles on which this Budget Strategy Report is based and the approach to meeting the Budget Reduction Requirement both in 2021/22 and across the period of the Medium Term Financial Plan within the context of the objectives set out in Capital Ambition.

(2)       directorates work with the relevant Portfolio Cabinet Member, in consultation with the Corporate Director Resources and Cabinet Member for Finance, Modernisation and Performance to identify potential savings to assist in addressing the indicative budget gap of £25.4 million for 2021/22 and £97.2 million across the period of the Medium Term Financial Plan.

(3)       Authority be delegated to the Chief Executive, in consultation with the Leader and Cabinet Member for Finance, Modernisation and Performance, to implement any saving proposal in advance of 2021/22 where no policy recommendation is required or where a policy decision has already been taken.

(4)       It be noted that work will continue to update and refresh the MTFP and that this will be reported to Members as appropriate. 

(5)       Council be recommended to agree that the Budget Timetable Framework set out in Appendix 2 be adopted, and that the work outlined is progressed with a view to informing budget preparation.

(6)       consultation on 2021/22 budget proposals will take place in order to inform the preparation of the draft 2021/22 Budget.

The Statutory Director of Social Services is required to produce an annual report on the effectiveness of Social Services.  This report is fundamentally a requirement on authorities, members and officers to tell local citizens and key stakeholders how well they think their arrangements for delivering social care services are working.

RESOLVED: that the Local Authority’s Social Services Annual Report for 2019/20 be approved for consideration by Council

In order to facilitate the Dumballs Road development a land disposal is required. This report summarises the issues and decision required.

Appendix 2, 3, 4, 5, 6 & 8of this report are not for publication as they contain exempt information of the description contained in paragraphs 14 of part 4 and paragraph 21 of part 5 of Schedule 12A of the Local Government Act 1972.

RESOLVED: that

i)            Authority be delegated to the Director of Economic Development, in consultation with the Cabinet Member for Investment and Development, the Monitoring Officer and the Section 151 officer to:

1)    Conclude the sale of land marked red in the site plan attached at Appendix 1 and in line with the terms set out at Confidential Appendix 3.

2)    Conclude the terms of the draft Unilateral Undertaking to be provided by Vastint to the Council as set out in Confidential Appendix 5 with such minor amendments that may be required by the Corporate Director for People and Communities.

3)    Conclude the lease for the relocation of a business from Dumballs Road to property owned by the Council at Hadfield Close illustrated by the site plan at Appendix 7 and in line with the terms set out at Confidential Appendix 8.

ii)          Authority be delegated to Corporate Director People and Communities in consultation with Head of Estates to negotiate an option agreement for the acquisition of a further 100 homes and to report back to a future meeting of Cabinet for approval.

The report will inform the Cabinet of the key risks facing the Council. The Cabinet will have last sighted the Corporate Risk Register (CRR) at a Cabinet Meeting in December 2019. Senior officers review the document quarterly and the Cabinet once every 6 months.      

Corporate Risk owners are at a Director level, and they each input to the review of this document. 

RESOLVED: that the content of the Corporate Risk Register be noted

That Cabinet endorse the extension of the contracts and to proceed to secure services for Extra Care and Supported Living for Older People

RESOLVED: that

1.             proposed overarching approach to the recommissioning of extra-care and supported living services for older people and vulnerable adults be agreed; and

2.             authority be delegated to the Assistant Director of Social Services in consultation with the Cabinet Member (Social Care, Health and Well-Being), the Council's Section 151 Officer and the Council's Monitoring Officer, to determine all aspects of the procurement process (including approving the evaluation criteria to be used, commencement of the procurement process, the award of the contracts and all ancillary matters pertaining to the procurement).

This report is a statutory document that the Council must produce each year as a reflection of its performance and activities in the previous financial year (2019-20) in line with the Corporate Plan. The report must be publically available by 31st October each year on the Council’s website, in order to satisfy the requirements of the Auditor General for Wales.

RESOLVED: that

1.              authority be delegated to the Chief Executive, in consultation with the Leader of the Council and Cabinet Member for Finance, Modernisation & Performance, to make any consequential changes to the Annual Statutory Wellbeing Report 2019-20 following receipt of comments from the Policy Review & Performance Scrutiny Committee.

2.              the Annual Statutory Wellbeing Report 2019-20 be approved for consideration by Council.

The report will outline the overall financial monitoring position of the Council in respect of both revenue and capital accounts.  This will include an analysis of key variances based on the first four months of the financial year.

RESOLVED: that

1.             the COVID-19 financial impact at Month 4 and the ongoing response to the emerging financial position be noted.

2.             the projected revenue financial outturn based on the projected position at Month 4 of the financial year be noted.

3.             the capital spend and projected position at Month 4 of the financial year be noted.

4.             the allocations from specific contingency budgets to the People & Communities - Housing & Communities and People & Communities - Social Services directorates, as set out in the report be noted and approved

5.             the requirement for all directorates currently reporting overspends as identified in this report to put in place action plans to reduce their projected overspends be reinforced.

RESOLVED: that:

1.             the Chief Executive’s proposal to transfer the responsibilities and title of the statutory director of social services to the Corporate Director, People and Communities, following the departure of the existing Director of Social Services be approved;  

2.             the proposed remodelling of the Senior Management Team on a provisional basis be approved subject to the outcome of the consultation process.

3.             Approval be given to a consultation period on the proposed model to commence immediately following cabinet approval.

4.             a further report be received in October which will provide confirmation of the model proposed and the process for change taking account of issues raised during the consultation process.

5.             Authority be delegated to the Head of Paid Service in consultation with the Leader and Cabinet Members to realign managers and support staff to the remodelled structure.

Local Authorities have a statutory duty under section 44 of the Welsh Language [Wales] Measure 2011 to comply with regulation ‘Welsh language standards’.

Cardiff Council is under a duty to comply with standards relating to producing and publishing an Annual Report.

This will be the fourth annual report produced under the Welsh language standards.

RESOLVED: that Council be recommend to approve the Welsh Language Standards Annual Report 2019-20 (attached as Appendix A) prior to formal publication in accordance with the Welsh Language Standards (Welsh Language (Wales) Measure 2011).

Resolved: that the report be received and a response prepared within the usual timescales

The appendices to this report are not for publication by virtue of paragraphs 14 and 16 of Schedule 12A of the Local Government Act 1972

Agreed: that

a)  the amendments to the Strategic Partnering Agreement with WEPCo Limited as approved by Cabinet on 16 July 2020 as outlined in this report and Exempt Appendix 1 be noted; and

b)  approval be given to the final terms of the Strategic Partnering Agreement as set out in the engrossment version of the Strategic Partnering Agreement at Exempt Appendix 2, incorporating any amendments to the Strategic Partnering Agreement previously approved by Cabinet as may be necessary, for reasons including but not limited to finalising any outstanding areas; to enable the execution, delivery and performance of the Strategic Partnering Agreement with WEPCo Limited as resolved by Cabinet on 16 July 2020

Appendix A (Confidential Legal and Financial Implications) to this report is exempt from publication on the basis that it contains information of the description set out in paragraphs 14 and 16 of Part 4 of Schedule 12A of the Local Government Act 1972.

Agreed: that consent be granted of consent on behalf of the Council, as the Special Shareholder, for Millennium Stadium plc to change its financial arrangements and to increase its guarantee liability or indebtedness above the threshold set out in Article 4.3(q) of the Company’s Articles.

Agreed: that

1.       Tenders be invited from suppliers within the South East & Mid Wales Highways Framework for the replacement of the timber decking and structural members.  The estimated value is £1.7m.

2.       The proposed tender evaluation criteria of 70% cost 30% Quality be agreed