Agenda and decisions

Approved.

RESOLVED: that

a)    the update on the Corporate Joint Committee as outlined in this report be noted.

b)    Authority be delegated to the Chief Executive in consultation with the Section 151 Officer and Monitoring Officer to address any residual financial and legal issues respectively (including concluding any arrangements), arising as part of the transition (as necessary) and authorise legal services to execute all necessary documents associated with the novation and transition to the Corporate Joint Committee.

c)    novation of the relevant agreements for the City Deal from the Accountable Body to the new Corporate Joint Committee be noted.

d)    it be noted that Cardiff Council will cease to be the accountable body from 1st April 2024.

e)    It be noted that a future report will be brought to Cabinet and full Council regarding termination of the JWA and implementation of any new arrangements.

RESOLVED: that

1.            the establishment of a Cabinet Committee(s), ‘the Trusts Cabinet Committee’, comprised of 5 Cabinet members, with the following Terms of Reference be approved:

‘(a) In relation to any Trust of which the Council is a Corporate Trustee, to exercise all functions of the Council as Corporate Trustee, having regard to all relevant issues and appropriate professional advice, and acting always in the best interests of the Trust.

(b) To adopt any appropriate policies and procedures to govern the discharge of its functions, including but without limitation to a Trusts Conflicts of Interest Policy and Procedure.

 (c) All Members of the Cabinet Committee will be required to undertake relevant training to enable them to properly discharge their duties.’

2.         Subject to approval of recommendation 1, 5 Cabinet members be appointed to the Trusts Cabinet Committee(s) with advice from the Monitoring Officer particularly should more than one committee be required at any given time; and

3.         Council be recommended to the establishment of an Advisory Committee, ‘the Trusts Advisory Committee’, comprised of 3 independent members of the Standards and Ethics Committee, with the following Terms of Reference:

‘In relation to any Trust of which the Council is a Corporate Trustee and any proposal in respect of which the Council has a serious conflict of interests, in line with Charity Commission guidance and or legal advice, to make a recommendation/s to the Trusts Cabinet Committee or the Cabinet on whether or not the proposal should be agreed, with or without modification/s, in the best interests of the Trust, having regard to all relevant issues and advice.’

RESOLVED: that

1)            the progress made on carbon reduction over the period of the One Planet Cardiff Strategy be noted.

2)            the commencement of work on of a Climate Change Response “Green Paper” be approved to include a clear picture of challenges, goals and potential investment opportunities associated with them.

RESOLVED: that the attached Council’s draft School Admission Arrangements 2025/2026 as set out in the Admission Policy 2025/2026 be determined.

RESOLVED: that

1.               officers be authorised to proceed to publish proposals in accordance with the section 48 of The Schools Standards and Organisation (Wales) Act 2013 to:

·       establish a new 8 place Specialist Resource Base for emotional health and wellbeing at Baden Powell Primary School from September 2024, within the existing buildings.

·       establish an 8 place Specialist Resource Base for emotional health and wellbeing at Fairwater Primary School from September 2024, within the existing buildings. This would replace the existing Wellbeing Class.

·       establish a new 16 place Specialist Resource Base for emotional health and wellbeing at Herbert Thompson Primary School from September 2025, within existing buildings or new building.

·       establish a 16 place Specialist Resource Base for emotional health and wellbeing at Lakeside Primary School from September 2024, within the existing buildings. This would replace the existing Wellbeing Class.

·       establish an 8 place Specialist Resource Base for emotional health and wellbeing at Springwood Primary School from September 2024, within the existing buildings. This would replace the existing Wellbeing Class.

·       establish a 20-place Specialist Resource Base for learners with Emotional Health and Wellbeing Needs at Ysgol Gyfun Gymraeg Plasmawr from September 2024, within the existing buildings.

·       establish a 20 place Specialist Resource Base for Autism at Coed Glas Primary School from September 2024, within the existing buildings.

·       establish a 20 place Specialist Resource Base for Complex Learning Needs and /or Autism at Greenway Primary School from September 2024, within the existing buildings.

·       establish a 20 place Specialist Resource Base for Complex Learning Needs and/or Autism at Severn Primary School from September 2024, within the existing buildings.

2.               the proposal to establish an 8 place Specialist Resource Base for emotional health and wellbeing at Ysgol Gymraeg Pwll Coch does not progress.

3.               It be noted that prior to implementation of the proposals a further report will be provided to Cabinet providing details of any objections received, the response to those objections and recommendations for implementation or otherwise of the proposals.

Appendix 4 to this report is exempt from publication because it contains information of the kind described in paragraphs 14 (information relating to the financial or business affairs of any particular person) and 21 (public interest test) of parts 4 and 5 of Schedule 12A to the Local Government Act 1972 and in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Cllr Ash Lister declared a personal and prejudicial interest in this item, as a relative lives in accommodation mentioned in the report. Cllr Lister left the meeting and took no part in the decision making process.

RESOLVED: that the Housing Revenue Account (HRA) Business Plan 2024-2025 for presentation to Welsh Government be approved.

Appendix 3 and 4 to this report are exempt from publication as it contains information pursuant to paragraph 16 of the Local Government Act 1972.

RESOLVED: that

1.               the proposed procurement route for the over cladding of Nelson House and Loudoun House be approved ; and the evaluation criteria set out in the report be approved, and the commencement of the procurement process be agreed.

2.               all aspects of the procurement process for the over cladding works to Nelson Houses and Loudoun House (up to and including award of contract/s and any ancillary matters) be delegated to the Director of Adults Housing and Communities in consultation with the Cabinet Member Housing and Communities, Corporate Director Resources and Director of Governance and Legal Services, subject to approval of appropriate grant funding being secured from Welsh Government.

Appendices C and D of this report are not for publication as they contain exempt information of the description contained in paragraphs 14 of part 4 and paragraph 21 of part 5 Schedule 12A of the Local Government Act 1972.

RESOLVED that authority be delegated to the Director of Economic Development (in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer and the Monitoring Officer) to negotiate and agree heads of terms and to deal with all aspects of the acquisition of land at Pengam Green and the disposals of the land and buildings at New House Farm, including appropriation of any land required for cemetery expansion purposes,  as set out in this report within the parameters of the  valuation advice  provided at Appendices C and D.

RESOLVED: that

1.              the draft Bus Priority Infrastructure Plan document, as set out in Appendix 1 be approved.

2.              the commencement of a public consultation on the Bus Priority Infrastructure Plan be approved.

3.              Authority be delegated to the Director of Transport, Planning and Environment in conjunction with the Cabinet Member for Strategic Planning & Transport  to make minor amendments to the Bus Priority Infrastructure Plan and formulate a programme of deliverable bus priority projects and relevant engagement with key stakeholders, and to move forward with the delivery of those key projects.

4.              It be noted that all related transport project deliverables included in, and/or produced from the Bus Priority Infrastructure Plan will be subject to successful funding bids, public consultation, design feasibility, assessments (including Equalities Impact Assessments EQIA) and Traffic Regulation Orders (TROs).

Appendix 1 of this report is not for publication as it contains exempt information of the description in paragraph14 (Information relating to the financial or business affairs of any particular person including the authority holding that information) of Part 4 and satisfies the public interest test in paragraph 21 Part 5 of Schedule 12A of the Local Government Act 1972

RESOLVED: that

1.           the launch of an Early Contractor Involvement (ECI) 2 Stage Tender for Phase 1A of the CrossRail Project be authorised.

2.           authority be delegated to the Director of Planning, Transport & Environment to award the Stage 1 ECI Design Phase to the successful bidder using the evaluation criteria set out in Paragraph 11 of this report.

3.           It be noted that that Stage 2 of the ECI will be subject to a future cabinet approval. This will be based on an agreement of a target cost price following the Stage 1 process.

4.           authority be delegated to Director of PTE (as Senior Responsibly Owner (SRO) and Programme Board Chairperson) to move forward with all consultation and engagement process associated with the CrossRail Phase 1 Project.

RESOLVED: that the updated Highway Maintenance Policy Document Part A (2024) as the current management policy for this function be approved.

RESOLVED: that

1)              It be approved in principle for the Council to procure its Microsoft software renewal via either the Crown Commercial Service (CCS) Technology Products and Associated Services framework agreement (using Microsoft Spring 2024 aggregation - NFC166), or Welsh Government’s WGCD (Welsh Government Commercial Delivery) / NPS (National Procurement Service) IT Products and Services (ii) Framework Agreement.

2)              authority be delegated to the Corporate Director, Resources in consultation with the Cabinet Member for Finance, Modernisation and Performance and the Monitoring Officer to determine which framework to utilise and generally deal with all aspects of the procurement process and associated matters up to and including the awarding of the contract.

Paul Orders, Sarah McGill, Chris Lee, Debbie Marles and Tracey Thomas declared a personal and pecuniary interest in this item.  Paul Orders, Sarah McGill, Chris Lee left the meeting.  Debbie Marles and Tracey Thomas remained in the meeting until the point of decision in order to answer any technical questions.

RESOLVED: that Council be recommended to

1.               confirm that the decision to agree the Pay Policy Statement constitutes agreement to implement the cost of living pay increases determined by the relevant negotiating body effective from 1st April 2024, as accounted for in the Budget set and agreed by Council on 7th March 2024. 

2.               determine that any additional financial implications arising from the national pay agreements determined after this date that cannot be met within the Council’s Revenue Budget will be referred to Council for consideration and decision.

3.               approve the attached Pay Policy Statement (2024/25) Appendix 1.