Agenda, decisions and minutes

RESOLVED: that the minutes of the meeting held on 19 May 2016 be approved.

RESOLVED: that the minutes of the meeting held on 19 May be approved.

RESOVED: that the report be received and it be noted that the response is contained within the Cardiff Community Infrastructure Levy.

Cabinet received a report of the Joint Scrutiny Task and Finish Group entitled “Community Infrastructure Levy”.  The report contained 13 recommendations.

RESOVED: that the report be received and it be noted that the response is contained within the Cardiff Community Infrastructure Levy report.

RESOLVED: that the Welsh Language Standards Annual Report (as attached as Appendix 2 to the report) be approved for consideration at Council prior to publication in accordance with the Welsh Language Standards (Welsh Language (Wales) Measure 2011).

The Cabinet received the annual Welsh Language Standards Annual report 2015-16.  The report provided the formal basis on which compliance with the Standards was monitored.

The Welsh Language Standards came into force on 30 March 2016, the report focussed on the actions the Council has taken to prepare to comply  ...  view the full minutes text for item 3.

RESOLVED: that

1)    The content of the report be noted.

2)    the future direction of the Organisational Development Programme as set out in this report be agreed;

3)    the Chief Executive be authorised, in consultation with the Leader and Cabinet Member for Corporate Services & Performance, to progress the delivery of the Organisational Development Programme;

4)    The Organisational Development Programme should undergo an independent review at an appropriate point in 2017; and

5)    A report that analyses the changing public sector landscape and the Council’s position within it be brought to a future Cabinet meeting.

Cabinet received a report outlining the progress of the Council’s Organisational Development Programme (ODP).  The report mapped the next steps for key projects and initiatives, essential to improving the Council’s financial resilience and service delivery performance in the medium term.

The report detailed a future refresh of the ODP to  ...  view the full minutes text for item 4.

Appendix 1A to this report is exempt from publication by virtue of paragraph 14 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972

RESOLVED: that

1.            the Commissioning and Procurement Local Authority Trading Company Business Case attached to the report be approved and agreed that a Local Authority Trading Company be agreed as generally described in the report to deliver procurement and commercial services to the public and private sectors

2.                   the appointment of the Corporate Director (Resources) as the Council’s Shareholder representative be agreed.

3.            It be noted and recommend to Council for approval the appointment of officers as Directors to the Board as set out in paragraph 31 of the report. 

4.            Authority be delegated to the Corporate Director (Resources) in consultation with the Council’s Monitoring Officer to:

·           Agree the constitutional and governance documents required to set up the Local Authority Trading Company

·           Agree all other documents required relating to the operations of the Local Authority Trading Company and its relations with the Council

Appendix 1A to this report is exempt from publication by virtue of paragraph 14 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972

Cabinet considered proposals to establish a Local Authority Trading Company to deliver procurement and commercial services to public  ...  view the full minutes text for item 5.

RESOLVED: that the current position regarding performance, the delivery of key commitments and priorities as at Quarter 4, and the action being taken to address areas of concern be noted.

Cabinet received the Council’s performance report for Quarter 4 (January to March) of the 2015/16 financial year.  It was noted that across all directorates 70% of Corporate Plan Commitments were Green and 48% of Performance Indicators were Green.

An amendment sheet was circulated which outlined that paragraph 8 of the  ...  view the full minutes text for item 6.

RESOLVED: that

1.            the report and the actions taken in respect of the Council’s accounts for 2015/16 be approved.

2.            It be noted that the report will form an Appendix to the Financial Statements report to be considered at the Council meeting in September 2016

The Cabinet received details of the outturn for the financial year ending 31 March 2016 compared with the budget for the year for both revenue and capital expenditure. 

Cabinet were advised that the revenue outturn position shows a surplus of £1.696 million pounds after contributions to and from reserves.  A  ...  view the full minutes text for item 7.

RESOLVED: that

1.            the Employee Health & Wellbeing Strategy which is attached as Appendix 1 to the report be approved.

2.            the contents of the letter from the Chair of the Policy Review and Performance Scrutiny Committee following the meeting held on 7 June 2016, which is attached as Appendix 2 to the report be noted.

Cabinet received the Employee Health & Wellbeing Strategy.  The Council recognises that employees are the key to delivering the vision for Cardiff.  When employees are healthy, motivated and have a sense of wellbeing, then the experiences of our residents’ improves.  The strategy provides a framework to help improve the health and  ...  view the full minutes text for item 8.

RESOLVED: that

1.            the procurement of agency worker services under the National Procurement Service (NPS) All Wales Agency Framework Agreement for the Managed Service for Provision of Agency Workers be approved.

2.            Authority be delegated to the Corporate Director of Resources in consultation with the Cabinet Member with responsibility for Corporate Services and Performance to: carry out a mini-tender under the Framework Agreement to select a Provider using the relevant framework sub evaluation criteria and weightings.

•      deal with all ancillary matters pertaining to the mini competition.

•      award a User Agreement with the Provider selected (most economically advantageous provider) and place orders under the User Agreement.

•      approve extending the User agreement until 7 September 2019 should the Council wish to continue with the services after September 2018.

2.            a further interim direct award to the incumbent agency provider via the National Procurement framework (NPS) All Wales Agency Worker framework for a 5-month period (1/7/16-30/11/16) to allow the mini competition tender to be run up to contract award to a value of £4.2million be approved.

The Cabinet considered a report regarding re-procurement of the Council’s agency worker contract via a mini-competition through the National Procurement Services All Wales Agency Worker Framework.  The value of the contract will be £28million.  Without such agreement in place the Council would be unable to effectively manage the use of  ...  view the full minutes text for item 9.

RESOLVED: that

1.         the content and conclusions of the report, including the Full Business Case which is set out in Appendix A to the report be noted;

2.         the Chief Executive, in consultation with the Cabinet Members with responsibility for Environment and Corporate Services & Performance, be authorised to:

a.      put in place appropriate governance arrangements and support to implement the service improvement strategies outlined in the Full Business Case, including the establishment of the Commercialisation & Accelerated Improvement Board to oversee the change and improvement process;

b.      realign relevant services and budgets according to the proposed delivery model outlined in paragraphs 45 to 49 of this report; and

c.      allocate staff resources within the 2016/17 budgetary framework, including investment costs, to support the change programmes set out within this report.

3.         the Service Improvement Agenda (Infrastructure Services) – Memorandum of Understanding between the Council and Trade Unions, as set out in Appendix D to the report be approved.

Cabinet considered a report outlining the outcome of the analysis of the Full Business Case on the Wholly Owned Company and Modified In-House Alternative Delivery Models for infrastructure services, in accordance with the Outline Business Case approved by Cabinet on 16 July 2016. 

RESOLVED: that

1.         the content and  ...  view the full minutes text for item 10.

RESOLVED: that

1.            the procurement process to award a (Works) contract to deliver LED street lighting as set out in the body of the report  be approved;

2.            the issuing of tender documents (including the overarching evaluation, sub criteria and ITT) be approved;

3.            the issuing of the OJEU notice to formally commence the procurement process; be approved and

4.            Authority be delegated to the Director of City Operations, subject to consultation with the Cabinet Member Corporate Services & Performance and the Cabinet Member Transport, Planning & Sustainability to deal with all aspects of the procurement process and ancillary matters up to and including contract award.  Provided that the overall cost of the contract does not exceed a value of £5.5million, in which case matters will be referred back to Cabinet for consideration.

Cabinet received a report regarding the intention to convert 13,608 street lights located on strategic highway routes to LED street lighting.  This is an important step in achieving the Council’s aspiration to become Europe’s most liveable capital city.

The report outlined the positive impacts of undertaking this work including reduced  ...  view the full minutes text for item 11.

RESOLVED: that

1.            the contents of the report be noted;

2.            the response to the Joint Scrutiny Committee Task and Finish Group Report: Community Infrastructure Levy (May 2016), as set out in Appendix 4 to this report be agreed;

3.            the proposed CIL Draft Charging Schedule for the purposes of public consultation be agreed; and

4.            following public consultation, the Draft Charging Schedule will be reported back to Cabinet for approval to submit for Stage 3 Public Examination.

Cabinet considered a report outlining the intention to consult on the introduction of a Community Infrastructure Levy (CIL) Draft Charging Schedule.  CIL enables Local Authorities in England and Wales to raise funds from developers undertaking new building projects in their area.

RESOLVED: that

1.            the contents of the report  ...  view the full minutes text for item 12.