Decisions

Agreed: that the contract award for the Design, Supply, Installation and Maintenance of Equipment and Infrastructure for Cardiff CCTV and Fibre Communications Network for the value of £4,000,000 to CK Communications Ltd be approved as following the completion of a competitive open procurement OJEU tender, CK Communications Ltd has been deemed as most economically advantageous to the Council.

To seek approval for Cardiff Council’s (CC) Cabinet response for Welsh Government’s Public Consultation for the drafted Clean Air Plan for Wales: Healthy Air, Healthy Wales

RESOLVED: that

 

1.         the draft response to the public consultation on Welsh Government’s Clean Air Plan for Wales: Healthy Air, Healthy Wales, as set out in Appendix A to the report be approved; and

 

2.         the Director for Planning, Transport and Environment be authorised to finalise the draft response, with any necessary amendments made to reflect the views given by Cabinet members, and to submit the response to Welsh Government on behalf of the Council.

 

The five Education Cabinet Members of the Central South Consortium (CSC) Joint Committee commissioned the ISOS Partnership to undertake an independent review of the Consortium to ensure it was fit for purpose and financially viable for the foreseeable future.

A report was presented to the Joint Committee on 21st May 2019 who approved the recommendation in the ISOS report to remodel the current Consortium approach to delivering a joint service for school improvement.

RESOLVED :that

 

1.            the contents of the ISOS report be noted

 

2.            the recommendation of the Central South Consortium Joint Committee to continue to deliver shared educational advisory services in partnership with the four other Councils in the region for at least the next three years be supported.

 

A proposal has been received from Dragon taxis to amend the fare tariff that a hackney carriages (taxi) may charge in the city.

 

A district council may fix or vary the rate of fare for the hire of a taxicab under the provisions of Section 65 of the Local Government (Miscellaneous Provisions) Act, 1976.

 

The City of Cardiff’s tariff of fare for Hackney Carriages was last set in 12 March 2018

RESOLVED:that

 

1.            the issues and impacts to taxi fares set out in the report be noted

 

2.            the application put forward by Dragon Taxis with an implementation date of 1^st April 2020 (provided that there are no objections) be approved

 

3.            the advertisement of the variation in a local newspaper be authorised

 

The report provides a revised Hazard Analysis and Critical Control
Points document which is required to ensure that food prepared in
Council premises meets current food safety guidelines. The revision
is drafted to meet the e-coli action plan, which was produced by the
Council following the e-coli public enquiry and has been reviewed
and updated annually by the Council’s Food Safety Group

 

RESOLVED:that

 

1.         the contents of the report be noted

 

2.         the revised Corporate Food Safety Management System (HACCP) be approved

 

3.         the mandatory attendance of all food handlers, supervisors and Managers at a briefing session on the new Corporate Food Safety Management System (HACCP) to be delivered before the end of the financial year be endorsed.

 

The report will provide an updated Corporate Asbestos Management
Plan to be agreed by Cabinet and implemented across all Council
Premises. The Plan is a legal requirement under the Control of
Asbestos Regulations 2012.
The plan details the arrangements in place to manage asbestos and
the controls to be followed when undertaking work on a Council
Premises which contains asbestos

 

RESOLVED: that

 

1.         the contents of the report be noted

 

2.         the Corporate Asbestos Management Plan be approved for implementation across the Council’s building portfolio,  and authority be delegated to the Corporate Director, Resources, in consultation with the Cabinet Member for Finance, Modernisation & Performance and the Health & Safety Advisory Forum  to make any minor changes required in the future.

 

 

The report will outline the overall financial monitoring position of the Council in respect of both revenue and capital accounts. This will include an analysis of key variances based on the first nine months of the financial year.

 

RESOLVED: that

 

1.            the potential financial outturn based on the projected position at Month 9 of the financial year be noted.

 

2.            the requirement for all directorates currently reporting overspends as identified in this report to put in place action plans to reduce their projected overspends be reinforced.

 

To consider the Budget for 2020-2021

RESOLVED: that

 

a)            having taken account of the comments of the Section 151 Officer in respect of the robustness of the budget and the adequacy of the reserves as required under Section 25 of the Local Government, Act and having considered the responses to the Budget Consultation that:

 

1.            the changes to fees and charges as set out in Appendix 4 (a) and 4 (c) to this report be approved

 

2.            authority be delegated to the appropriate Director in consultation with the appropriate Cabinet Member, the Section 151 Officer and the Cabinet Member for Finance, Modernisation & Performance, to amend or introduce new fees and charges during the year, subject, if necessary (having regard to the proposed change) to an Equality Impact Assessment and public consultation being undertaken and the results thereof being duly considered before the delegated authority is exercised.

 

3.            the rents of all Housing Revenue Account dwellings (including hostels and garages) be increased by 2.7% having taking into account WG guidance.

 

4.            all service charges and the management fee for leaseholders as set out in Appendix 4 (b) be approved

 

5.            all Housing Revenue Account rent increases take effect from 6 April 2020.

 

6.            the financial challenges facing the Council as set out in the Medium Term Financial Plan be recognised, and the opportunities for savings over the medium term be noted.

 

7.            in the event that final settlement differs from Provisional Settlement (as set out in paragraph 22 of the report), there will be a proportionate adjustment to or from earmarked reserves, and that the Section 151 Officer be authorised to prepare an addendum to the 2020/21 Budget to reflect the requisite changes.

 

b)           having taken account of the comments of the Section 151 Officer in respect of the robustness of the budget and the adequacy of the reserves as required under Section 25 of the Local Government Act 2003, and having considered the responses to the Budget Consultation Council be recommended to:

 

1.0         Approve the Revenue, Capital and Housing Revenue Account budgets including all proposals and increasing the Council Tax by 4.5% as set out in this report and that the Council resolve the following terms.

 

2.0       Note that at its meeting on 19 December 2019 the Cabinet calculated the following amounts for the year 2020/21 in accordance with the regulations made under Section 33(5) of the Local Government Finance Act 1992:-

 

a)         147,277 being the amount calculated in accordance with Regulation 3 of the Local Authorities (Calculation of Council Tax Base) (Wales) Regulations 1995, as amended, as its Council Tax base for the year.

 

b)         Lisvane                       2,499

          Pentyrch                     3,316

          Radyr                          3,841

          St. Fagans                  1,592

          Old St. Mellons           2,047

          Tongwynlais                  820

 

being the amounts calculated in accordance with Regulation 6 of the Regulations as the amounts of its Council Tax base for the year for dwellings in those parts of its area to which special items relate.

 

2.1       Agree that the following amounts be now calculated by the County Council of the City and County of Cardiff for the year 2020/21 in accordance with Sections 32 to 36 of the Local Government Finance Act 1992:-

 

a)         Aggregate of the amounts which the Council estimates for the items set out in Section 32(2)(a) to (d) (including Community Council precepts totalling £445,570).                                                   £1,069,798,570

 

b)         Aggregate of the amounts which the Council estimates for items set out in Section 32(3)(a) and (c).

£414,317,000

 

c)         Amount by which the aggregate at 2.1(a) above exceeds the aggregate at 2.1(b) above calculated in accordance with Section 32(4) as the budget requirement for the year.             £655,481,570

 

d)         Aggregate of the sums which the Council estimates will be payable for the year into its Council Fund in respect of Revenue Support Grant, its council tax reduction scheme, redistributed Non-Domestic Rates.

£469,047,025

 

e)         The amount at 2.1(c) above less the amount at 2.1(d) (net of the amount for discretionary relief of £400,000), all divided by the amount at 2.0(a) above, calculated in accordance with Section 33(1) as the basic amount of Council Tax for the year.                                                   

£1,268.59

 

f)          Aggregate amount of all special items referred to in Section 34(1).                                

£445,570

 

g)         Amount at 2.1(e) above less the result given by dividing the amount at 2.1(f) above by the amount at 2.0(a) above, in accordance with Section 34(2) of the Act, as the basic amount of Council Tax for the year for dwellings in those parts of the area to which no special items relate.    

£1,265.57

 

h)         The amounts given by adding to the amount at 2.1(g) above the amounts of special items relating to dwellings in those parts of the Council's area mentioned below, divided in each case by the amount at 2.0(b) above, calculated in accordance with Section 34(3) as the basic amounts of Council Tax for the year for dwellings in those parts of the area to which special items relate.

 

	£
Lisvane	1,283.58
Pentyrch	1,318.34
Radyr	1,298.44
St. Fagans	1,284.89
Old St. Mellons	1,287.83
Tongwynlais	1,293.62

 

i)          The amounts given by multiplying the amounts at 2.1(g) and 2.1(h) above by the number which in the proportion set out in the Council Tax (Valuation Bands) (Wales) Order 2003 is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D calculated in accordance with Section 36(1) of the Act as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.

 

 

	A	B	C	D	E	F	G	H	I
	£	£	£	£	£	£	£	£	£
Area
Lisvane	855.72	998.34	1,140.96	1,283.58	1,568.82	1,854.06	2,139.30	2,567.16	2,995.02
Pentyrch	878.89	1,025.37	1,171.86	1,318.34	1,611.31	1,904.27	2,197.23	2,636.68	3,076.13
Radyr	865.62	1,009.90	1,154.17	1,298.44	1,586.98	1,875.53	2,164.06	2,596.88	3,029.70
St. Fagans	856.59	999.36	1,142.12	1,284.89	1,570.42	1,855.96	2,141.48	2,569.78	2,998.08
Old St. Mellons	858.55	1,001.64	1,144.74	1,287.83	1,574.02	1,860.20	2,146.38	2,575.66	3,004.94
Tongwynlais	862.41	1,006.15	1,149.88	1,293.62	1,581.09	1,868.57	2,156.03	2,587.24	3,018.45
All other parts of the Council’s Area	843.71	984.33	1,124.95	1,265.57	1,546.81	1,828.05	2,109.28	2,531.14	2,953.00

 

2.2       Note that for the year 2020/21, the Police and Crime Commissioner for South Wales has stated the following amounts in precepts issued to the Council, in accordance with Section 40 of the Local Government Finance Act 1992 for each of the categories of dwelling shown below:-

 

VALUATION BANDS

	A	B	C	D	E	F	G	H	I
	£	£	£	£	£	£	£	£	£
	181.81	212.11	242.41	272.72	333.32	393.92	454.53	545.43	636.34

 

2.3       Having calculated the aggregate in each case of the amounts at 2.1(i) and 2.2 above, the County Council of the City and County of Cardiff in accordance with Section 30(2) of the Local Government Finance Act 1992 hereby sets the following amounts as the amounts of Council Tax for the year 2020/21 for each of the categories of dwellings shown below:-

 

 

 

Part of Council's Area

VALUATION BANDS

	A	B	C	D	E	F	G	H	I
	£	£	£	£	£	£	£	£	£
Area
Lisvane	1,037.53	1,210.45	1,383.37	1,556.30	1,902.14	2,247.98	2,593.83	3,112.59	3,631.36
Pentyrch	1,060.70	1,237.48	1,414.27	1,591.06	1,944.63	2,298.19	2,651.76	3,182.11	3,712.47
Radyr	1,047.43	1,222.01	1,396.58	1,571.16	1,920.30	2,269.45	2,618.59	3,142.31	3,666.04
St. Fagans	1,038.40	1,211.47	1,384.53	1,557.61	1,903.74	2,249.88	2,596.01	3,115.21	3,634.42
Old St. Mellons	1,040.36	1,213.75	1,387.15	1,560.55	1,907.34	2,254.12	2,600.91	3,121.09	3,641.28
Tongwynlais	1,044.22	1,218.26	1,392.29	1,566.34	1,914.41	2,262.49	2,610.56	3,132.67	3,654.79
All other parts of the Council’s Area	1,025.52	1,196.44	1,367.36	1,538.29	1,880.13	2,221.97	2,563.81	3,076.57	3,589.34

 

 

2.4       Authorise the Corporate Director Resources to make payments under Section 38 of the Local Government (Wales) Act 1994 from the Council Fund by equal instalments on the last working day of each month from April 2020 to March 2021 in respect of the precept levied by the Police and Crime Commissioner for South Wales in the sum of £40,164,662.

 

2.5       Agree that the Common Seal be affixed to the said Council Tax.

 

2.6       Agree that the Common Seal be affixed to precepts for Port Health Expenses for the period 1 April 2020 to 31 March 2021 namely

 

	£
County Council of the City and County of Cardiff	113,783
Vale of Glamorgan County Borough Council	12,817

 

 

2.7       Agree that notices of the making of the said Council Taxes signed by the Chief Executive be given by advertisement in the local press under Section 38(2) of the Local Government Finance Act 1992.

 

3.0       In accordance with the Local Government Act 2003, the Local Authority (Capital Finance and Accounting) (Wales) Regulations 2003 and subsequent amendments and the CIPFA Prudential Code and Treasury Management Codes of Practice:

 

(a)  Approve the Capital Strategy 2020/21.

 

(b)  Approve the Treasury Management Strategy 2020/21 and authorise the Section 151 Officer to raise such funds as may be required to finance capital expenditure by temporary or long-term borrowing.

 

(c)   Approve the Prudential Indicators for 2020/21 – 2024/25 including the affordable borrowing limit.

 

(d)  Delegate to the Section 151 Officer the ability to effect movement between the limits for borrowing and long-term liabilities, within the limit for any year, and to bring forward or delay schemes in the Capital Programme.

 

(e)  Approve the Minimum Revenue Provision Policy for 2019/20 and 2020/21

 

4.0       To approve the Budgetary Framework outlined in this report.

 

5.0             To maintain the current Council Tax Reduction Scheme as set out in this report.

 

RESOLVED: that

 

1.            It be noted that the issues raised at Council on 28 November 2019 in relation to

·                     affording suitable protection to areas of countryside,

·                     securing accessible and timely public transport solutions

·                     ensuring the high-quality design of new developments

will form important considerations as part of any future Local Development Plan-making process.

 

2.            the Officer advice that it would be inappropriate to make any future policy commitments ahead of the commencement of any future statutory Local Development Plan-making process be accepted.

 

To consider the Corporate Plan

RESOLVED: that

 

1.            the Corporate Plan 2020-23 be approved for consideration by Council on 27 February 2020;

 

2.            Council be recommended to delegated authority to the Chief Executive, in consultation with the Leader of the Council, to make any consequential amendments to the Corporate Plan 2020-23 (Appendix A) following consideration by Council on 27 February 2020 and prior to publication by 1 April 2020

 

Agreed: that the tender for Ty Gwyn modular accommodation be awarded to Wernick in the sum of £1.691m

 

Agreed: that the commencement of Leaseholder Consultation in relation to the Framework Agreement for Painting to Domestic Properties be approved

 

This would be prior to the issue of the SELL2WALES Contract Notice and PQQ.

 

This is further to the strategy approved by Cabinet on 21^st November 2016

The appendix to this report is exempt from publication because it contains information of the kind described in paragraphs 14 and 21 of parts 4 and 5 of Schedule 12 A to the Local Government Act 1972

 

Agreed:  that Encon Construction Group Limited be appointed as the contractor and to enter into a JCT 2016 Design & Build contract to build 16 new council homes at Caldicot Road, Caerau

 

Cabinet approved the ‘Building Resilient Communities Through the Further Development of Communities Hubs’ report in May 2018.

 

Within the report it proposed a new approach to library services, building on best practice to deliver quality library services and events across the city.

 

This strategy will demonstrate how Cardiff Council will meet the Welsh Public Library Standards and build on the key themes mentioned within that report, including

 

·         Books provision and management

·         Heritage, culture and information

·         Children’s literacy and curriculum support

·         Digital creativity

·         Community engagement and well-being

 

RESOLVED: that

 

1.            the Hub and Library Strategy 2019 – 2023 (attached at appendix 1 to the report) be agreed

 

2.            the draft Library Collection Policy (attached at appendix 2 to the report) be agreed in principle and consultation with key stakeholders be authorised

 

3.            authority be delegated to the Assistant Director (Housing and Communities) in consultation with the Cabinet Member for Housing and Communities to approve the final Library collection Policy.  Should any significant change to the draft policy be proposed as a result of the stakeholder consultation, the policy will be returned to Cabinet for further consideration and approval.