Agenda item
Passenger Transport Provision
- Meeting of Cabinet, Thursday, 15th February, 2018 2.00 pm (Item 84.)
- View the background to item 84.
Decision:
Appendix 2 of this report is exempt from publication pursuant to paragraph 16 of Part 4 of Schedule 12A to the Local Government Act 1972
RESOLVED that
1. the proposed overarching strategy to procure Passenger Transport Contracts for 7 years valued at £49M via a Dynamic Purchasing System be authorised.
2. authority be delegated to the Director Planning, Transport and Environment in consultation with the Cabinet Member for Strategic Planning and Transport, the Section 151 Officer and the Director of Law and Governance to carry out all aspects of the procurement, without limitation to include:
i. approving the establishment of a new Dynamic Purchasing System (DPS)
ii. approve the tender evaluation criteria to establish the new DPS
iii. appointing new providers to the newly established DPS subsequent to them meeting the selection criteria as stated by the Council
iv. further delegate authority to award contracts that are required during the life of the newly established DPS, such further delegations to be in accordance with the Council’s Scheme of Delegations
v. to deal with all associated matters which pertain to the making of any short term extensions of individual contracts that may be required until new contracts are procured under the newly established DPS
The delegation sought is wide and includes, but is not limited to, the following aspects of the procurement process:
(a) Approving commencement of a new DPS using the rules of a Modified Restricted Tendering Procedure.
(b) Agree the use of a combination of mileage based and reverse e-auctions to allocate specific routes to the most competitive price offered through the DPS.
(c) Appoint new service providers onto the DPS, subsequent to them meeting the selection criteria as stated by the Council in the tender documentation, as and when required.
(d) Thereafter, for the Director to further delegate the authority to award contracts that are required during the life of the DPS, such further delegations to be in accordance in the Council’s Scheme of Delegation.
(e) If, for any technical reason, it is not possible to use a fully electronic system (DPS), to carry out the procurement by any other means (non E-procurement approach) and manage the contractual arrangements put in place.
Minutes:
Appendix 2 of this report is exempt from publication pursuant to paragraph 16 of Part 4 of Schedule 12A to the Local Government Act 1972
Cabinet considered a report detailing a strategy to tender new contracts related to Passenger Transport Services. Passenger Transport Services provides a transport service for a number of service areas in the Council including Education, Adult Services and Children Services. It was noted that the Council has a statutory duty to provide services that include but are not limited to Home to School Transport, Dedicated School Bus Services and Additional Learning Needs Transport.
RESOLVED that
1. the proposed overarching strategy to procure Passenger Transport Contracts for 7 years valued at £49M via a Dynamic Purchasing System be authorised.
2. authority be delegated to the Director Planning, Transport and Environment in consultation with the Cabinet Member for Strategic Planning and Transport, the Section 151 Officer and the Director of Law and Governance to carry out all aspects of the procurement, without limitation to include:
i. approving the establishment of a new Dynamic Purchasing System (DPS)
ii. approve the tender evaluation criteria to establish the new DPS
iii. appointing new providers to the newly established DPS subsequent to them meeting the selection criteria as stated by the Council
iv. further delegate authority to award contracts that are required during the life of the newly established DPS, such further delegations to be in accordance with the Council’s Scheme of Delegations
v. to deal with all associated matters which pertain to the making of any short term extensions of individual contracts that may be required until new contracts are procured under the newly established DPS
The delegation sought is wide and includes, but is not limited to, the following aspects of the procurement process:
(a) Approving commencement of a new DPS using the rules of a Modified Restricted Tendering Procedure.
(b) Agree the use of a combination of mileage based and reverse e-auctions to allocate specific routes to the most competitive price offered through the DPS.
(c) Appoint new service providers onto the DPS, subsequent to them meeting the selection criteria as stated by the Council in the tender documentation, as and when required.
(d) Thereafter, for the Director to further delegate the authority to award contracts that are required during the life of the DPS, such further delegations to be in accordance in the Council’s Scheme of Delegation.
(e) If, for any technical reason, it is not possible to use a fully electronic system (DPS), to carry out the procurement by any other means (non E-procurement approach) and manage the contractual arrangements put in place.
Supporting documents:
- 15 February 2018 Passenger Transport, item 84. PDF 153 KB
- 15 February 2018 Passenger Transport Appendix 1 - EIA, item 84. PDF 191 KB
- Restricted enclosure View the reasons why document 84./3 is restricted
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