Agenda and decisions

Approved

RESOLVED:  that the report of the  Policy Review and Performance Scrutiny report on Home & Agile working’ be received and a response provided within two cycles.

RESOLVED: that the Environmental Scrutiny Task & Finish Letter on the Replacement Local Development Plan Strategic and Delivery Options be received and a response provided within two cycles.

RESOLVED: that

1.            the ‘Stronger, Fairer, Greener’ policy statement be approved

2.            the ‘Stronger, Fairer, Greener’ policy statement be submitted  to Full Council for noting.

RESOLVED: that

a)            Cardiff Council’s submission to the Shared Prosperity Fund Regional Investment Plan, as detailed in paragraphs 24 to 34 be approved

b)            Authority be delegated to the Leader and Chief Executive to shape and endorse the final Regional Investment Plan submission by the Lead Body in the Leader’s capacity as the Council’s representative on the Cardiff Capital Region Cabinet and Corporate Joint Committee.

c)            Authority be delegated to the Director of Economic Development, in consultation with the Section 151 officer, the Corporate Director People & Communities, the Director of Education & Lifelong Learning and the Director of Planning, Transport & Environment to establish an internal programme management team.

d)            Authority be delegated to the Chief Executive, in consultation with the Leader of the Council to develop a detailed governance and delivery framework for the operation of the Shared Prosperity Fund in Cardiff.

e)            Agreement be given to agree and enter into all legal agreements with the Lead Body and partner authorities in connection with the Shared Prosperity Fund, subject to legal advice.

RESOLVED: that Council be recommended to approve the Welsh Language Standards Annual Report 2021-22 (attached as Appendix A) prior to formal publication in accordance with the Welsh Language Standards (Welsh Language (Wales) Measure 2011).

RESOLVED: that

(i)           the proposals in respect of changes to The Court Special School, Cardiff West Community High School and Eastern High as set out in paragraph 1 of this report, be approved without modification.

(ii)          Officers be authorised to take the appropriate actions to implement the proposals as set out in paragraph 1 of the report

(iii)         officers be authorised to publish the decision within 7 days of determination of the proposal

(iv)         authority be delegated to the Director of Education & Lifelong Learning (in consultation with the Cabinet Member for Education and Cabinet Member Finance, Modernisation & Performance, the Director of Governance and Legal Services, the Director of Economic Development and the Corporate Director for Resources) to determine all aspects of the procurement process (including for the avoidance of doubt development of all procurement documentation and selection and award criteria, commencement of procurement through to award of contracts).

RESOLVED: that

(i)               the proposals in respect of changes to Additional Learning Needs provision as set out in a paragraph 1 of this report be approved without modification.

(ii)             officers be authorised to take the appropriate actions to implement the proposals as set out in paragraph 1 of this report

(iii)           officers be authorised to publish the decision within 7 days of determination of the proposal

(iv)           authority be delegated to the Director of Education & Lifelong Learning (in consultation with the Cabinet Member Education and Cabinet Member Finance, Modernisation & Performance, the Director of Governance and Legal Services, the Director of Economic Development and the Corporate Director for Resources) to determine all aspects of the procurement process (including for the avoidance of doubt development of all procurement documentation and selection and award criteria, commencement of procurement through to award of contracts).

RESOLVED: that

(i)              the proposals in respect of changes to Pentyrch Primary School as set out in paragraph 1 of this report, be approved without modification.

(ii)             officers be authorised to take the appropriate actions to implement the proposals as set out in paragraph 1

(iii)           officers be authorised to publish the decision within 7 days of determination of the proposal

(iv)           authority be delegated to the Director of Education & Lifelong Learning (in consultation with the Cabinet Members for Education and Cabinet Member Finance, Modernisation & Performance, the Director of Governance and Legal Services, the Director of Economic Development and the Corporate Director for Resources)to determine all aspects of the procurement process (including for the avoidance of doubt development of all procurement documentation and selection and award criteria, commencement of procurement through to award of contracts).

RESOLVED: that

1.       agreement be given to the budget principles on which the Budget Strategy Report will be based and the approach to meeting the Budget Reduction Requirement both in 2023/24 and across the period of the Medium Term Financial Plan.

2.      directorates work with the relevant Portfolio Cabinet Member(s), in consultation with the Corporate Director Resources and Cabinet Member for Finance, Modernisation and Performance to identify potential savings to assist in addressing the indicative budget gap of £29 million for 2023/24 and £91 million across the period of the Medium Term Financial Plan.

3.      the Chief Executive, in consultation with the Leader and Cabinet Member for Finance, Modernisation and Performance, be delegated the authority to implement any saving proposal in advance of 2023/24 where no policy recommendation is required or where a policy decision has already been taken.

4.      it be noted that work will continue to update and refresh the MTFP and that this will be reported to Members as appropriate. 

5.      it be proposed that Council agree that the Budget Timetable Framework set out in Appendix 2 be adopted, and that the work outlined is progressed with a view to informing budget preparation.

6.      consultation on the 2023/24 budget proposals take place when the detail of options is available in order to inform the preparation of the draft 2023/24 Budget.

RESOLVED: that Council be recommended to

1.                  agree           The acceptance of an Executive Delegation from Torfaen County Borough Council to carry out their Procurement Functions, subject to the satisfactory conclusion of the Delegation Agreement referred to in 2 below.

2.                  Delegate authority to the Corporate Director Resources in consultation with the Cabinet Member for Finance, Performance and Modernisation to conclude a Delegation Agreement in a form to the satisfaction of the Council and complete all arrangements to carry out the delegated procurement functions.

3.                          Subject to the conclusion of the proposed Delegation agreement in 2 above, agree that the day-to-day responsibility for carrying out the delegated procurement functions is to sit with the Operational Manager, Commissioning and Procurement.

RESOLVED: that the Fair Work (Long Term Agency Worker) Policy and its review over the next 6 months be approved

RESOLVED: that

(1)        Approval be given to the LGPS Discretions Policy as the Council’s written policy statement relating to mandatory and non mandatory discretionary powers under Regulations which apply to the Local Government Pension Scheme.

(2)        Approval be given to the application of the LGPS Discretion to introduce a Shared Cost (Salary Sacrifice) AVC Scheme, to enable employees who are LGPS members to apply for a salary sacrifice AVC, subject to the scheme criteria being met by the employee. 

The appendices to this report are not for publication as they contain exempt information of the description contained in paragraphs 14, 16 and 21 of Schedule 12A of the Local Government Act 1972.

Under Rule 13 of the Scrutiny Procedure Rules the call in procedure is not intended to apply to this report.

RESOLVED: that

1.             the urgent need for the provision of additional family housing for temporary accommodation to help alleviate current housing pressures be noted

2.             approval be given to the purchase of a range of void properties detailed in Appendix 2, comprising of 25 number 1, 2 and 3 bed apartments and 1x4 bed house for temporary accommodation subject to legal due diligence to be carried out by Legal Services.

3.             Authority be delegated to the Corporate Director for People and Communities to agree terms for the acquisition of any additional properties required for the purposes set out in this report subject to obtaining valuation advice and in consultation with the relevant Cabinet Member, Corporate Director Resources and Monitoring Officer. This to enable the Council to act more swiftly on suitable properties purchases in the future subject to finance being available within the existing budget framework and is in accordance with approved thresholds for viability assessment

4.             authority be delegated to the Corporate Director for People and Communities to consider and agree terms for a proposal to best deliver a meanwhile use of a brownfield site for temporary accommodation for families using modular housing through the Cardiff Living programme and using the existing terms of the Development Agreement subject to obtaining detailed financial and legal advice.

RESOLVED: that

1.               the content of the report be noted

2.               approval be given to the procurement proposals as detailed in this report for the third generation of non-domestic building maintenance frameworks as set out in the report, and

3.               authority be delegated to the Director of Economic Development, in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer and Director of Governance and Legal Services, to deal with all aspects of the procurement of the non-domestic building maintenance framework, including finalising the scope of the contracts and the evaluation criteria, and the award of the contracts, and all other ancillary matters.

Appendices 2-4 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14 and 16 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972.

RESOLVED: that

i)        authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer and the Legal Officer to acquire the land illustrated etched red in the plan attached at Confidential Appendix 4 in accordance with the terms outlined in Confidential Appendix 4 and in line with the independent valuation set out at Confidential Appendix 5.

ii)       Authorisation be given to the commencement of land referencing investigations to identify any outstanding third-party interests that may need to be acquired to enable the regeneration scheme.

iii)     Approval be given to the principal of making a Compulsory Purchase order under section 226(1) of the Town and Country Planning Act 1990 (as amended by the Planning and Compulsory Purchase Act 2004) and the Acquisition of Land Act 1981 to seek the acquisition of land and interests within the site area shown edged red on the plan attached at Appendix 5.

iv)     Pursuant to powers under Section 122 of the Local Government Act 1972 and Section 227 Town and Country Planning Act 1990 to facilitate the redevelopment of the land for a Multi Storey Car Park approval be given to the appropriation of the Red Dragon Centre (RDC) over-flow car park land shown edged red on the plan at Appendix 7 for planning purposes as it is no longer required for its current purpose and it be noted that the appropriation of the RDC for planning purposes would enable the finalisation of the Full Business Case for the Multi Storey Car Park development for presentation to Cabinet at a future meeting.

RESLOLVED: that the approach for prioritising and identifying the new LSOA’s to benefit from the Flying Start Programme be approved