Decision details

Agreed: that

1.    the outcome of the evaluation process as set out in Appendix A in terms of the bidders ranking be noted;

2.    officers be instructed to inform those parties that tendered in this matter (as well as those who expressed an interest in this matter) of the outcome of the evaluation process and proposed way forward (as detailed in this report);

3.    the Council’s Leaseholder team (who have responsibility for carrying out such activities) be instructed to commence consultation with leaseholders in accordance with the Service Charges (Consultation Requirements) (Wales) Regulations 2004 and that this matter be kept under review and reported back to the Director (Communities) for further consideration should any substantive objections or concerns be raised; and

4.    Subject to the satisfactory conclusion of the standstill period and consultation process referred to in recommendation 3 above and due regard having been given to responses to the same (if any), and the clarification of any outstanding issues regarding the Framework Agreement, to formally conclude a Framework Agreement with the organisations highlighted in Appendix A.

To appoint three contractors to a framework for painting to domestic properties for a period of 2 years from June / July 2021 with the option to extend for up to a further 2 years.