Agenda item

RESOLVED: that

1)              the procurement process of the Council Fleet spot hire requirement via the Welsh Government Commercial Delivery (WGCD) Framework for the provision of spot hire vehicles WGCD Ref: NPS-FT-0110-2 be approved.

2)              the high-level evaluation criteria set out in the report for the direct award to a single supplier for lots 1 and 2 with Lot 3 run as a mini competition as an when a vehicle of this type is required be approved.

3)              Authority be delegated to determine and generally deal with all aspects of the procurement process and ancillary matters up to and including the awarding of the contract to the Corporate Director, Resources in consultation with the Cabinet Member for Finance, Modernisation and Performance, the Cabinet Member for Climate Change and the Director of Governance and Legal Services.

Cabinet received a report seeking approval for the Council to procure its spot hire vehicles via the Welsh Government Commercial Delivery Framework.  The estimated value of the contract is £6.1m.

It was noted that Central Transport Services (CTS) provides hire facilities for all departments across the Council, this is undertaken currently using the Welsh Government framework in order to source hire vehicles on a short-term spot hire basis, up to a maximum of 3 years.   The Council’s fleet currently comprises of 957 vehicles.  This is made up of 382 leased, 273 owned and 302 spot hired vehicles.  The report provides details on the procurement process to be undertaken.

RESOLVED: that

1)              the procurement process of the Council Fleet spot hire requirement via the Welsh Government Commercial Delivery (WGCD) Framework for the provision of spot hire vehicles WGCD Ref: NPS-FT-0110-2 be approved.

2)              the high-level evaluation criteria set out in the report for the direct award to a single supplier for lots 1 and 2 with Lot 3 run as a mini competition as an when a vehicle of this type is required be approved.

3)              Authority be delegated to determine and generally deal with all aspects of the procurement process and ancillary matters up to and including the awarding of the contract to the Corporate Director, Resources in consultation with the Cabinet Member for Finance, Modernisation and Performance, the Cabinet Member for Climate Change and the Director of Governance and Legal Services.