Agenda, decisions and minutes

The minutes as amended were approved.

The minutes as amended were approved.

Cllr Chris Weaver and Norma Mackie declared a personal and prejudicial interest in this item, as  Governors at Gladstone Primary School, Cllr Weaver and Mackie left the room for consideration for consideration of this item.

Cllrs Burke declared a personal interest in this item, as her children attend a school in an affected ward.

Cllr Merry declared a personal interest in this item, as she is ward member for the area.

Cllr Sangani declared a personal interest in this item, as she is award member for and affected area.

RESOLVED: that

1.               the consideration by the Governing Body of St Monica’s Church in Wales Primary School of the proposal to transfer St Monica’s Church in Wales Primary School to the current Ysgol Mynydd Bychan site and establish nursery provision at the school, from September 2025 be noted.

2.               Subject to the agreement of the Governing Body of St Monica’s Church in Wales Primary School to proceed to publish its proposals, Officers be authorised to proceed to publish proposals in accordance with section 48 of The School Standards and Organisation (Wales) Act 2013 on proposals to:

·       Transfer Ysgol Mynydd Bychan to the current Allensbank Primary School site.

·       Increase the capacity of Ysgol Mynydd Bychan from 192 places (0.9FE) to 420 places (2FE) and increase the number of nursery places at Ysgol Mynydd Bychan from 64 to 96.

·       Amalgamate Allensbank and Gladstone Primary Schools:

The proposed changes would take effect from September 2025.

3.               It be noted that, prior to implementation of the proposals, financial resources must be identified to facilitate the process of organisational change of establishing the new two form entry primary school and the transfer of St Monica’s Church in Wales Primary School.

4.               It be noted that, prior to implementation of the proposals, a further report will be provided to the Cabinet providing details of any objections received, the proposed responses to those objections and recommendations for implementation or otherwise of the proposals, and sources of funding for the full set of proposals.

Cllr Chris Weaver and Norma Mackie declared a personal and prejudicial interest in this item, as  Governors at Gladstone Primary School, Cllr Weaver and Mackie left the room for consideration for consideration of this item.

Cllrs Burke declared a personal interest in this item, as her children attend a school  ...  view the full minutes text for item 141.

RESOLVED: that

1)              the procurement process of the Council Fleet spot hire requirement via the Welsh Government Commercial Delivery (WGCD) Framework for the provision of spot hire vehicles WGCD Ref: NPS-FT-0110-2 be approved.

2)              the high-level evaluation criteria set out in the report for the direct award to a single supplier for lots 1 and 2 with Lot 3 run as a mini competition as an when a vehicle of this type is required be approved.

3)              Authority be delegated to determine and generally deal with all aspects of the procurement process and ancillary matters up to and including the awarding of the contract to the Corporate Director, Resources in consultation with the Cabinet Member for Finance, Modernisation and Performance, the Cabinet Member for Climate Change and the Director of Governance and Legal Services.

Cabinet received a report seeking approval for the Council to procure its spot hire vehicles via the Welsh Government Commercial Delivery Framework.  The estimated value of the contract is £6.1m.

It was noted that Central Transport Services (CTS) provides hire facilities for all departments across the Council, this is undertaken  ...  view the full minutes text for item 142.

RESOLVED: that

1)               the procurement process via mini competition for the supply of liquid fuels for the Councils fleet via the National Procurement Services framework WGCD -FT-0122-23 for a period up to the 12^th of April 2027 be approved.

2)               The high-level evaluation criteria set out in this report be approved.

3)               Authority be delegated to the Corporate Director, Resources in consultation with the Cabinet Member for Finance, Modernisation and Performance, the Cabinet Member for Climate Change and the Director of Governance and Legal Services to determine and generally deal with all aspects of the procurement process and ancillary matters up to and including the awarding of the contract.

Cabinet received a report seeking authorisation to commence a procurement exercise in relation to the Council’s procurement of liquid fuels.  It was noted that the previous arrangements had expired during the pandemic, and interim arrangements expire on the 1 February 2024. 

It was highlighted that the Council’s remains committed to  ...  view the full minutes text for item 143.

Appendices 2 and 4 to this report is exempt from publication on the basis that it contains information of the description set out in paragraphs 14 and 21 of Part 4 of schedule 12 A of the Local Government Act 1972 and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information and is exempt from disclosure as it contains information pursuant to paragraph 16 of the Local Government Act 1972

Cllr Peter Bradbury declared a personal interest in this item as he is a Governor on the Western Learning Federation.

RESOLVED: that

(i)               subject to Ministerial approval, the funds from the Council’s Sustainable Communities for Learning Band B Programme (outlined in the Confidential Appendix 2) of the Final Business Case be authorised for use to enable commencement of the main works required to progress the Fairwater Community Campus.

(ii)             the commitment made for the early works orders to progress the project at risk ahead of entering into contract for the main works be noted. 

Appendices 2 and 4 to this report is exempt from publication on the basis that it contains information of the description set out in paragraphs 14 and 21 of Part 4 of schedule 12 A of the Local Government Act 1972 and in all the circumstances of the case, the  ...  view the full minutes text for item 144.

Appendices 1 and 2 to this report are exempt from publication pursuant to the provisions of Schedule 12A Part 4 Paragraph 14 of the Local Government Act 1972

RESOLVED: that

1.               the invitation of tenders be authorised via the YPO Insurance DPS for the Council’s insurance policies including Liability, Motor, Property and Miscellaneous and claims handling services for an initial period of 3 years from 1^st April 2024 with an option to extend for a further period of up to 2years in accordance with the Contracts Procedure Rules. 

2.               the high-level evaluation criteria set out in the report be approved.

3.               Authority be delegated to Corporate Director, Resources in consultation with the Cabinet Member for Finance, Modernisation and Performance, to determine and generally deal with all aspects of the procurement process (including and not limited to the breakdown of the evaluation criteria and issuing of documentation) and ancillary matters up to and including the awarding of the contract.

Appendices 1 and 2 to this report are exempt from publication pursuant to the provisions of Schedule 12A Part 4 Paragraph 14 of the Local Government Act 1972

Cabinet considered a report seeking authorisation to invite tenders for the renewal of Council’s insurance policies, including claims handling.

It was noted  ...  view the full minutes text for item 145.

RESOLVED: that the contents of the report be noted.

Cabinet received the Annual Complaints and Compliments report for the 2022-2023 period.  It was noted that A total of 3,071 (Corporate) complaints were recorded during 2022/23. This is an 15.5% decrease from the previous year, when 3,633 complaints were recorded.  A total of 1,265 compliments were recorded during 2022/23. This  ...  view the full minutes text for item 146.

RESOVLED: that Council be recommended to endorse the seventh Local Development Plan Annual Monitoring Report for submission to the Welsh Government by 31^st October 2023.

Cabinet considered the seventh Cardiff Local Development Plan Annual Monitoring Report (AMR).  It was noted that The Cardiff Local Development Plan (2006 to 2026) was formally adopted by the Council on 28^th January 2016. As part of the statutory development plan process the Council is required to prepare an  ...  view the full minutes text for item 147.