Agenda, decisions and minutes

Cabinet
Thursday, 12th July, 2018 2.00 pm

Venue: County Hall

Contact: Jo Watkins 

Items
No. Item

18.

The Provision of Cardiff Short Break Services at Ty Storrie pdf icon PDF 164 KB

Additional documents:

Decision:

RESOLVED: that

 

1.            The proposed transfer of the provision of the Short Break services to the Council’s in-house team be agreed in principle, as detailed in the body of the report, subject to the outcome of further consultation with relevant stakeholders, including service users; and

 

2.            Authority be delegated to the Corporate Director People and Communities in consultation with the Cabinet Member for Children and Families,  the Section 151 Officer and the Director of Law and Governance, to attend to all substantive matters to give effect to the proposal (provided that the Directorate has taken account of the outcome of the further consultation referred under recommendation 1) including (without limitation):-

 

(i)     Liaising with the incumbent provider to agree a mutually agreeable date to terminate the existing contractual arrangements and to transfer the delivery of the Short Break service to the Council’s in-house team;

 

(ii)    Deal with all associated matters, including (without limitation) the registration of the Ty Storrie property and the termination of the existing licence arrangements.

 

Minutes:

Cabinet considered a report requesting authorisation to integrate the short break provision for disabled children at Ty Storrie into the Cardiff direct provision by ending the current arrangements with Action for Children. The report outlined the benefits of delivering the service in-house and it was noted that the proposal would  ...  view the full minutes text for item 18.

19.

Occupational Road Risk Policy pdf icon PDF 135 KB

Additional documents:

Decision:

RESOLVED: that the Occupation Road Risk Policy (appendix 1 to the report) be authorised and implementation be authorised so as to take effect on 1 September 2018.

 

Minutes:

Cabinet received the Occupational Road Risk Policy for approval. The policy ensured that the necessary arrangements were in place to effectively manage and minimise the risks arising from the use of motor vehicles for Council business purposes.

 

 

RESOLVED: that the Occupation Road Risk Policy (appendix 1 to the report)  ...  view the full minutes text for item 19.

20.

Public Space Protection Orders - Dog Control pdf icon PDF 153 KB

Additional documents:

Decision:

RESOLVED: that

 

1.            Officers be authorised to undertake a 6 -12 week public consultation exercise on the proposal to introduce a Public Spaces Protection Order (PSPO) under the Anti-Social Behaviour, Crime and Policing Act 2014 to introduce dog controls in areas across the Cardiff and to report back to Cabinet.

 

2.            the consultation for dog control specifically looks at:

 

·         the prohibition of dog fouling in all public places owned and/or maintained by the Council,

·         the exclusion of dogs in all enclosed playgrounds, marked sports pitches and Schools, which are owned and/or maintained by Cardiff Council.

·         a requirement that dogs are kept on leads within all Cemeteries owned and/or maintained by Cardiff Council.

·         a requirement allowing authorised officers to give a direction that a dog (s)  be put and kept on a lead if necessary,

·         setting the fixed penalty fine for breach of the order to the maximum permitted of £100.

 

3.            the revocation of the current byelaws associated with dog control in Cardiff (appendix d to the report) be endorsed

 

Minutes:

Cabinet considered proposals to widen enforcement powers relating to public space protection orders to improve and replace current outdated dog controls across Cardiff. It was proposed that public consultation be undertaken on prohibiting dog fouling in all public places owned or maintained by the Council, the exclusion of dogs in  ...  view the full minutes text for item 20.

21.

Cardiff Council 21st Century Band B Programme: Capacity and Governance. pdf icon PDF 179 KB

Additional documents:

Decision:

RESOLVED: that

 

1.            the update in this report on the scheduling and funding issues associated with the delivery of Cardiff’s Band B schemes be noted

 

2.            the creation of the post of Programme Director -School Organisation Programme at Tier 2, fixed-term for 3 years reporting to the Director of Education, in line with the Council’s pay structure at Assistant Director level be approved

 

3.            it be noted that the Director of Education and Lifelong Learning will review the roles and structure of the school organisation team to secure the capacity required as identified in the external report cited at Appendix 1, within the funding already agreed under Band B of the 21st Century Schools Programme, Asset Renewal and the LDP.

 

Minutes:

Cabinet received an update on the development of the Council’s proposed Band B schemes under the 21st Century schools programme and considered proposals for amending senior management arrangements for leadership of the Council’s school estate development programme, and related governance of the programme across the Council.

 

RESOLVED: that

 

1.  ...  view the full minutes text for item 21.

22.

School Organisation Planning - The Provision of English Medium Primary School Places in the Llanrumney Area pdf icon PDF 216 KB

Additional documents:

Decision:

RESOLVED: that

 

1.            officers be authorised to consult on a proposal to discontinue Glan-yr-Afon Primary School from 31 August 2019 including changes to community primary school catchments in the local area.

 

2.            It be noted that officers will bring a report on the outcome of the consultation to a future meeting to seek authorisation as to whether to proceed to publish proposals in accordance with section 48 of The School Standards and Organisation (Wales) Act 2013.

 

3.            It be noted that any decision to redesignate capacity at St Cadoc’s Catholic Primary School for primary education places would be a matter for consideration by the Governing Body of the school with any permanent increase necessitating consultation in accordance with the requirements of the School Organisation Code

 

Minutes:

Cabinet considered authorising a public consultation on proposals to rationalise English-medium primary school places in the Llanrumney area, including a proposal to close Glan-yr-Afon Primary school. Cabinet was advised that demand for the school was low with the majority of children from the catchment area choosing to attend alternative school.  ...  view the full minutes text for item 22.

23.

Cardiff Council's Digital Ambition pdf icon PDF 218 KB

Additional documents:

Decision:

RESOLVED: that

 

1.            the progress that has been made to-date on the Council’s Digital agenda be noted

 

2.            the Council’s proposed new Digital Strategy, as included at Appendix 1 to the report be approved

 

3.            the overall framework and governance for delivering the Digital Strategy as set out in the report be approved, and the ongoing development of action plans to support the implementation of the Council’s digital agenda be noted.

 

Minutes:

Cabinet received the Council’s proposed Digital Strategy, including details of how it would be taken forward by the Council with an emphasis on designing digital services which delivered the best outcomes for citizens. It was noted that a series of action plans would be developed to ensure that the strategy  ...  view the full minutes text for item 23.

24.

Budget Strategy 2019/20 and the Medium Term pdf icon PDF 463 KB

Additional documents:

Decision:

RESOLVED:

 

(1)         the budget principles on which this Budget Strategy Report is based and the approach to meeting the Budget Reduction Requirement both in 2019/20 and across the period of the Medium Term Financial Plan. Whilst recognising the objectives set out in Capital Ambition be agreed.

 

(2)         directorates work with the relevant Portfolio Cabinet Member, in consultation with the Corporate Director Resources and Cabinet Member for Finance, Modernisation and Performance to identify potential savings to assist in addressing the indicative budget gap of £34 million for 2019/20 and £91 million across the period of the Medium Term Financial Plan.

 

(3)         the Chief Executive, in consultation with the Leader and Cabinet Member for Finance, Modernisation and Performance, be delegated the authority to implement any saving proposal in advance of 2019/20 where no policy recommendation is required or where a policy decision has already been taken.

 

(4)         the Council indicate to Joint Committees and to bodies which raise precepts and levies on the Council, the level of the financial challenge facing the Council, and that this be taken into consideration when they are developing their own financial plans but still within the framework of the objectives set out in Capital Ambition.

 

(5)         the Corporate Director Resources in consultation with the Cabinet Member for Finance, Modernisation and Performance, be delegated the authority to identify an alternative budget reduction requirement upon receipt of further clarification in respect of Welsh Government funding.

 

(6)         the Corporate Director Resources in consultation with the Cabinet Member for Finance, Modernisation and Performance, be delegated the authority to amend the Budget Strategy, if this amendment does not significantly depart from the underlying principles. Any requirement to depart significantly from these principles would require a further Budget Strategy Report to Cabinet. 

 

(7)         Council seek expressions of interest from officers in respect of the voluntary redundancy scheme by 14 September 2018.

 

(8)         Council be recommended to agree to adopt the Budget Timetable Framework set out in Appendix 2 and that the work outlined is progressed with a view to informing budget preparation.

 

(9)         there be a two stage process in relation to public consultation on 2019/20 proposals. This will commence with the Ask Cardiff Survey including a section on general budget themes, followed by more detailed consultation on 2019/20 proposals later in the Autumn, once there is further clarity on the 2019/20 funding position.

 

Minutes:

Cabinet considered approving the budget strategy for the preparation of the 2019/20 revenue and capital budgets. The report included details of the budget gap and the challenges presented by that gap together with the strategy and timetable for dealing with it.

 

RESOLVED:

 

(1)         the budget principles on which this Budget  ...  view the full minutes text for item 24.

25.

Risk Management Strategy and Policy & the Quarter 4 Position 2017/18 pdf icon PDF 183 KB

Additional documents:

Decision:

RESOLVED: that the Risk Management Strategy and Policy be approved and the content of the Corporate Risk Register be noted

 

Minutes:

Cabinet considered approving an updated Risk Management Strategy and Policy together with the risk management position at quarter 4 of 2017/18. The updated strategy recognised the strength of the existing arrangements and empowered an open and balanced approach to managing risk.

 

RESOLVED: that the Risk Management Strategy and Policy be  ...  view the full minutes text for item 25.

26.

Management of the Council's Non-Residential Property Estate - Embracing a Corporate Landlord Model pdf icon PDF 191 KB

Additional documents:

Decision:

RESOLVED: that

 

1.         the recommendations of the PRAP Scrutiny Task & Finish Group Report attached as Appendix F to the report be accepted, except for Recommendation 6 which is partially accepted as explained in this report.

 

2.         the recommendations of the independent review of statutory obligations and health and safety compliance set out in Appendices 2 and 3 to the report and the on-going work to address the key recommendations be noted

 

3.         the strategy outlined in this report for commencinig the identification of disposals and relinquishments to deliver the capital receipts required to meet the Medium Term Financial Plan be approved

 

4.         the proposals set out in this report to enable the full implementation of the Corporate Landlord model be agreed, including:

a)    Tighter controls over all building related spend.

b)    The delivery of all new build projects through the Corporate Landlord team based in the Economic Development directorate.

c)    Requirement for Property Implications to be included in all Cabinet Reports and Offcier Decision Reports where there is an impact upon Council owned land and buildings.

(5)     authority be delegated to the Chief Executive, in consultation with the Cabinet Member for Investment & Development and the Cabinet Member for Finance, Modernisation & Performance, to review and implement new senior management arrangements for the Council’s Property Functions within the Economic Development Directorate, including if required the deletion of the vacant Assistant Director post. 

 

Minutes:

Cabinet received a report updating Cabinet on the implementation of the Corporate Landlord model across the Council’s non-domestic estate. The report also conatined the Cabinet’s response to the Policy Review and Performance Scrutiny report enttiled ‘Managing the Estate under a Corporate Landlord Model’ with the Cabinet being recommended to accept  ...  view the full minutes text for item 26.

27.

Annual Council Reporting Framework - Local Authority Social Services Report 2017/18 pdf icon PDF 140 KB

Additional documents:

Decision:

RESOLVED: that the Local Authority’s Social Services Annual Report for 2017/18 be approved for consideration by Council

 

Minutes:

Cabinet to received the 9th Annual Report of Local Authority Social Services. It was noted that the Report had been authored by the incumbent Director for the period under consideration and therefore, in this case, by the previous Director of Social Services, Tony Young, who retired from his  ...  view the full minutes text for item 27.

28.

Llandaff and Cardiff Road Conservation Areas: removal of permitted development rights for the partial demolition of front boundaries pdf icon PDF 128 KB

Additional documents:

Decision:

RESOLVED: that the service of  additional Article 4(2) Directions for the Llandaff and Cardiff Road Conservation Areas to remove permitted development rights afforded to single dwelling houses under Class B of Part 31 of Schedule 2 of the Town and Country Planning (General Permitted Development Order) 1995 (as amended) for the  demolition of the whole or part of a gate, fence,  wall or other means of enclosure within the curtilage of a dwelling house fronting a relevant location be approved and authorised

 

Minutes:

Cabinet considered approving Article 4(2) Directions to remove permitted development rights afforded to single dwelling houses for the whole or partial demolition of a gate, fence,  walls or other means of enclosure within the curtilage of a dwelling house fronting a relevant location (which means a highway, waterway or  ...  view the full minutes text for item 28.