Agenda, decisions and minutes

Approved

RESOLVED: that the minutes of the meeting held on 18 January 2018 be approved.

RESOLVED that:

1.    the contents of the report and representations received in Appendix B in consideration of the decision taken by Cabinet on the 14 December 2017 to amend the table of fares be noted.

2.    the application submitted by Dragon Taxis with an implementation date of 12 March 2018 be approved.

Following the report considered by Cabinet on 14 December 2017 in relation to an application put forward by Dragon Taxis to vary the current hackney carriage fares in Cardiff, Cabinet received a further report outlining the objections received during the statutory public notice period.  It was noted that 3 objections  ...  view the full minutes text for item 75.

RESOLVED that:

1.            the preparation of a business case relating to the potential future requirement for additional HWRC services in Cardiff be authorised and that the findings of the business case be presented to a future Cabinet meeting for consideration.

2.            a site options appraisal commence to identify a preferred location for potential future provision of additional HWRC facilities and the findings be presented to a future Cabinet meeting for consideration. 

Cllr Merry declared a personal interest in this item as Wedal Road is located within her ward.

Cllr Weaver declared a personal interest in this item as Wedal Road is located within his ward.

Cabinet considered a report seeking authority to explore the business case for the provision of additional  ...  view the full minutes text for item 76.

Appendix 11(d) is exempt from publication because it contains information of the kind described in paragraphs 14 and 21 of parts 4 and 5 of Schedule 12A to the Local Government Act 1972

RESOLVED that having taken account of the comments of the Corporate Director Resources in respect of the robustness of the budget and the adequacy of reserves as required under Section 25 of the Local Government Act 2003, and having considered the responses received to the Budget Consultation Council be recommended to:

1.0       Approve the Revenue, Capital and Housing Revenue Account budgets including all proposals and increasing the Council Tax by 5.0% as set out in this report and that the Council resolve the following terms.

2.0       Note that at its meeting on 14 December 2017 the Council calculated the following amounts for the year 2018/19 in accordance with the regulations made under Section 33(5) of the Local Government Finance Act 1992:-

a)         143,453 being the amount calculated in accordance with Regulation 3 of the Local Authorities (Calculation of Council Tax Base) (Wales) Regulations 1995, as amended, as its Council Tax base for the year.

b)         Lisvane                       2,350

          Pentyrch                     3,263

          Radyr                          3,709

          St. Fagans                  1,311

          Old St. Mellons           1,543

          Tongwynlais               823

being the amounts calculated in accordance with Regulation 6 of the Regulations as the amounts of its Council Tax base for the year for dwellings in those parts of its area to which special items relate.

2.1       Agree that the following amounts be now calculated by the County Council of the City and County of Cardiff for the year 2018/19 in accordance with Sections 32 to 36 of the Local Government Finance Act 1992:-

a)        Aggregate of the amounts which the Council estimates for the items set out in Section 32(2)(a) to (d) (including Community Council precepts totalling £366,815).                                 £1,007,699,815

b)         Aggregate of the amounts which the Council estimates for items set out in Section 32(3)(a) and (c).

£401,119,579

c)         Amount by which the aggregate at 2.1(a) above exceeds the aggregate at 2.1(b) above calculated in accordance with Section 32(4) as the budget requirement for the year.             £606,580,236

d)         Aggregate of the sums which the Council estimates will be payable for the year into its Council Fund in respect of Revenue Support Grant, its council tax reduction scheme, redistributed Non-Domestic Rates.

£440,946,781

e)         The amount at 2.1(c) above less the amount at 2.1(d) (net of the amount for discretionary relief of £350,000), all divided by the amount at 2.0(a) above, calculated in accordance with Section 33(1) as the basic amount of Council Tax for the year.                                                                 

£1,157.06

f)          Aggregate amount of all special items referred to in Section 34(1).                                

£366,815

g)         Amount at 2.1(e) above less the result given by dividing the amount at 2.1(f) above by the amount at 2.0(a) above, in accordance with Section 34(2) of the Act, as the basic amount of Council Tax for the year for dwellings in those parts of the area to which no special items  ...  view the full decision text for item 77.

Appendix 11(d) is exempt from publication because it contains information of the kind described in paragraphs 14 and 21 of parts 4 and 5 of Schedule 12A to the Local Government Act 1972

Cllr Bradbury declared a personal interest in this item as he is a member of the Ely  ...  view the full minutes text for item 77.

RESOLVED that;

1.    the potential outturn position based on the first nine months of the financial year be noted.

2.   the requirement for all directorates currently reporting overspends as identified in this report to take actions to reduce their projected overspends be reinforced.

The Cabinet received an update on the financial monitoring position for the authority based on the first nine months of the financial year.   It was reported that the month nine revenue monitoring for the Council shows a balanced position which is in line with the position reported at month six.  ...  view the full minutes text for item 78.

RESOLVED that

the current position regarding performance, the delivery of key commitments and priorities as at Quarter 3, and the action being taken to the challenges facing the Council be noted. 

The Cabinet received the Council’s performance report for Quarter 3 (October to December) of the 17-18 financial year.  The report included an analysis of performance by directorate together with an overview of corporate performance including sickness absence rates, personal review compliance, Freedom of Information requests and Customer satisfaction.  It was  ...  view the full minutes text for item 79.

RESOLVED that

1.    Socially Responsible Procurement Policy be approved.

2.    the Socially Responsible Procurement Policy also acts as the Council’s Ethical Employment Policy for the Council’s supply chains.

Cabinet considered a report outlining a proposal for a Socially Responsible Procurement Policy.  The policy aims to provide an over-arching framework for the delivery of three Welsh Government Initiatives; Community Benefits, Code of Practice Ethical Employment in Supply Chains and the Chart for SME Friendly procurement and also delivers one  ...  view the full minutes text for item 80.

RESOLVED that the 2018/19 Corporate Land & Property Management Plan attached at Appendix 1 to the report be approved.

Cabinet received the Corporate Land & Property Management Plan (CLPMP) for 2018/19.  The CLPMP is an annual document which serves as the implementation for the Corporate Property Strategy.  The annual targets within the CLPMP contribute towards the five year targets in the Property Strategy and sets out objectives for  ...  view the full minutes text for item 81.

Appendices 1, 3 and 4 are not for publication as they contain exempt information of the description contained in paragraphs 14 and 21 of Schedule 12A of the Local Government Act 1972.

RESOLVED that

the preferred location for the indoor arena project as set out in this report be approved and authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Investment & Development and the Section 151 Officer and the Monitoring Officer to:

(i)      Develop a detailed delivery strategy for the indoor arena project including detailed financial implications for the Council and to return to Cabinet for authority to proceed.

(ii)      As part of (i) above, negotiate terms for the acquisition of land not currently in Council ownership shaded red on the site plan attached at Appendix 5 and to return to Cabinet for authority to proceed to purchase the site.

Appendices 1, 3 and 4 are not for publication as they contain exempt information of the description contained in paragraphs 14 and 21 of Schedule 12A of the Local Government Act 1972.

The press and public were excluded from the meeting during discussion around this item

Cabinet considered a report  ...  view the full minutes text for item 82.

Appendices 3 and 4 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14 of part 4 and paragraph 21 of part 5 of Schedule 12A of the Local Government Act 1972.

RESOLVED that the purchase of the site adjacent to Junction 30 of the M4 as outlined at Appendix 1 be agreed.

Appendices 3 and 4 of this report are not for publication as they contain exempt information of the description contained in paragraphs 14 of part 4 and paragraph 21 of part 5 of Schedule 12A of the Local Government Act 1972.

Cabinet considered a report detailing proposals to purchase land  ...  view the full minutes text for item 83.

Appendix 2 of this report is exempt from publication pursuant to paragraph 16 of Part 4 of Schedule 12A to the Local Government Act 1972

RESOLVED that

1.     the proposed overarching strategy to procure Passenger Transport Contracts for 7 years valued at £49M via a Dynamic Purchasing System be authorised.

2.     authority be delegated to the Director Planning, Transport and Environment in consultation with the Cabinet Member for Strategic Planning and Transport, the Section 151 Officer and the Director of Law and Governance to carry out all aspects of the procurement, without limitation to include:

           i.           approving the establishment of a new Dynamic Purchasing System (DPS)

          ii.           approve the tender evaluation criteria to establish the new DPS

         iii.           appointing new providers to the newly established DPS subsequent to them meeting the selection criteria as stated by the Council

         iv.           further delegate authority to award contracts that are required during the life of the newly established DPS, such further delegations to be in accordance with the Council’s Scheme of Delegations

          v.           to deal with all associated matters which pertain to the making of any short term extensions of individual contracts that may be required until new contracts are procured under the newly established DPS

The delegation sought is wide and includes, but is not limited to, the following aspects of the procurement process:

(a)  Approving commencement of a new DPS using the rules of a Modified Restricted Tendering Procedure.

(b)  Agree the use of a combination of mileage based and reverse e-auctions to allocate specific routes to the most competitive price offered through the DPS.

(c)  Appoint new service providers onto the DPS, subsequent to them meeting the selection criteria as stated by the Council in the tender documentation, as and when required.

(d)  Thereafter, for the Director to further delegate the authority to award contracts that are required during the life of the DPS, such further delegations to be in accordance in the Council’s Scheme of Delegation.

(e)  If, for any technical reason, it is not possible to use a fully electronic system (DPS), to carry out the procurement by any other means (non E-procurement approach) and manage the contractual arrangements put in place.

Appendix 2 of this report is exempt from publication pursuant to paragraph 16 of Part 4 of Schedule 12A to the Local Government Act 1972

Cabinet considered a report detailing a strategy to tender new contracts related to Passenger Transport Services.  Passenger Transport Services provides a transport service for a  ...  view the full minutes text for item 84.