Decision details

AGREED: that

1.    the outcome of the evaluation process as set out in Appendix A to the report be noted in terms of the bidders ranking;

2.   officers be instructed to inform those parties that tendered in this matter (as well as those who expressed an interest in this matter) of the outcome of the evaluation process and proposed way forward (as detailed in this report);

3.   the Council’s Leaseholder team (who have responsibility for carrying out such activities) be instructed to commence consultation with leaseholders in accordance with the Service Charges (Consultation Requirements) (Wales) Regulations 2004 and that this matter be kept under review and reported back to the Director (Communities) for further consideration should any substantive objections or concerns be raised; and

4.   Subject to the satisfactory conclusion of the consultation process referred to in recommendation 3 above and due regard having been given to responses to the same (if any), and the clarification of any outstanding issues regarding the Framework Agreement, it be agreed that the Framework Agreement be formally concluded with the organisation highlighted in Appendix A.

To appoint a contractor to a framework to deliver installation, repair & maintenance of DES, CCTV, Alarm & Access systems for a period of 2 years from October 2018, with the option to extend for a further 2 years.