Cymraeg

ModernGov Councillors and Meetings

cardiff.moderngov.co.uk

Decision details

Passenger Transport Provision

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The current framework for the provision of Passenger Transport is due to expire 31st August 2018. The report outlines plans to extend the current DPS for up to 18 weeks so new contracts can be brought in over the period of the first term (from start of September 2018 to start of January 2019) as opposed to starting all contracts on the same date. This will ensure an efficient transition to new contracts with minimal disruption for customers.

Decision:

 

Appendix 2 of this report is exempt from publication pursuant to paragraph 16 of Part 4 of Schedule 12A to the Local Government Act 1972

 

 

RESOLVED that

 

1.     the proposed overarching strategy to procure Passenger Transport Contracts for 7 years valued at £49M via a Dynamic Purchasing System be authorised.

 

2.     authority be delegated to the Director Planning, Transport and Environment in consultation with the Cabinet Member for Strategic Planning and Transport, the Section 151 Officer and the Director of Law and Governance to carry out all aspects of the procurement, without limitation to include:

 

           i.           approving the establishment of a new Dynamic Purchasing System (DPS)

          ii.           approve the tender evaluation criteria to establish the new DPS

         iii.           appointing new providers to the newly established DPS subsequent to them meeting the selection criteria as stated by the Council

         iv.           further delegate authority to award contracts that are required during the life of the newly established DPS, such further delegations to be in accordance with the Council’s Scheme of Delegations

          v.           to deal with all associated matters which pertain to the making of any short term extensions of individual contracts that may be required until new contracts are procured under the newly established DPS

 

The delegation sought is wide and includes, but is not limited to, the following aspects of the procurement process:

 

(a)  Approving commencement of a new DPS using the rules of a Modified Restricted Tendering Procedure.

(b)  Agree the use of a combination of mileage based and reverse e-auctions to allocate specific routes to the most competitive price offered through the DPS.

(c)  Appoint new service providers onto the DPS, subsequent to them meeting the selection criteria as stated by the Council in the tender documentation, as and when required.

(d)  Thereafter, for the Director to further delegate the authority to award contracts that are required during the life of the DPS, such further delegations to be in accordance in the Council’s Scheme of Delegation.

(e)  If, for any technical reason, it is not possible to use a fully electronic system (DPS), to carry out the procurement by any other means (non E-procurement approach) and manage the contractual arrangements put in place.

 

Publication date: 16/02/2018

Date of decision: 15/02/2018

Decided at meeting: 15/02/2018 - Cabinet

Effeithiol O: 28/02/2018

Accompanying Documents:

 

To request a document in an accessible format please e-mail us.

© 2022 Cardiff Council
We use strictly necessary cookies to allow you to have the best experience on our website. These cookies do not track users.